Administrative Assistant - Marketing Agency (Part-Time, Elkins Park)

Nexvel Open · verified Sep 10, 2026

On-site Elkins Park Part-time Junior General Marketing

Entry-level General Marketing role at Nexvel. Elkins Park · part-time.

Role brief

Growth Roles summary, based on the employer's posting.

What you'll do

You'll schedule meetings, draft client emails, record decisions, and keep follow-ups moving
You'll maintain Monday.com tasks, monitor deadlines, and coordinate updates across the team
You'll arrange photoshoot logistics and keep vendors, staff, timelines, and deliverables aligned
You'll check client work for errors, missing information, formatting problems, and inconsistencies
You'll support onboarding by gathering access, organizing assets, and setting up client tools

What you bring

You bring exceptional organization, careful attention to detail, and reliable follow-through
You write clearly and professionally for client email communication
You have experience with Google Workspace, including Gmail, Docs, Sheets, and Calendar
You can learn unfamiliar systems quickly and handle changing priorities
Marketing agency, client-services, Monday.com, or vendor coordination experience is strongly preferred

Who this fits

You’ll suit a personable, accountable communicator who enjoys coordinating many moving pieces and keeping others on track. This is an in-office, part-time role in Elkins Park, Pennsylvania, with a collaborative team and direct work alongside agency leadership. It fits someone comfortable with deadlines, frequent communication, client contact, and follow-up rather than a quiet front-desk position.

From the employer

About Nexvel Solutions - Administrative Assistant

Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy.

We're hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward.

Above all, we're looking for someone who is exceptionally organized, genuinely warm and personable, and eager to learn. This is not a traditional "admin" role. You'll be drafting client-facing emails, reviewing deliverables before they ship, coordinating photoshoots, and keeping projects moving in Monday.com. Deadlines matter, communication matters, and follow-through matters. If you've worked in a marketing agency or client-services environment, this role will feel like home.

This is an in-office position based in Elkins Park, PA. We're collaborative by nature and believe the best work happens when we can connect face-to-face. If you're looking to grow in a supportive environment where your work directly impacts real businesses, we'd love to meet you.

Who This Role Is Perfect For

This role is a great fit for someone who:

Is exceptionally organized — the kind of person who color codes their calendar and never lets a task slip

Has a warm, personable, client-friendly demeanor — people enjoy working with you

Is genuinely curious and comfortable learning new tools, systems, and workflows quickly

Has worked in a marketing agency or fast-paced client-services role
Loves staying organized and managing moving pieces
Communicates clearly and professionally over email
Enjoys following up and keeping tasks from falling through the cracks
Takes pride in delivering polished work and catching details before clients do

This Role Is NOT For

Someone looking for a slow-paced front desk/admin job
Anyone uncomfortable with deadlines, follow-ups, or accountability
Candidates who prefer to work independently with minimal communication

Key Responsibilities - Administrative Assistant

Scheduling, Communication & Meeting Support

Schedule internal meetings, client meetings, and project calls
Draft, edit, and send professional client-facing emails
Follow up with clients to collect approvals, assets, and responses
Assist leadership with daily administrative tasks and organization
Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed
Send post-meeting recap emails summarizing next steps, responsibilities, and deadlines when needed

Task & Project Coordination (Monday.com)

Manage tasks and workflows in Monday.com
Ensure deadlines are tracked and deliverables are progressing
Communicate with internal team members and contractors to keep projects moving
Help organize and document project details and next steps

Photoshoot & Vendor Coordination

Coordinate logistics for photoshoots and content production
Communicate with photographers/videographers and internal staff
Ensure timelines, details, and deliverables are clearly communicated

Quality Assurance (QA)

Review deliverables before they go to clients
Catch missing details, errors, formatting issues, or inconsistencies
Ensure work is professional, accurate, and ready for client delivery

Client Onboarding Support

Coordinate new client onboarding — gather access credentials and set up internal accounts and tools
Organize client documentation, brand assets, and account information in our systems
Partner with leadership to ensure new clients feel supported and set up for success from day one

Requirements

Required Qualifications - Administrative Assistant

Exceptional organization and attention to detail — this is the #1 requirement
Positive, personable, and professional — you'll represent Nexvel in client communication
Comfortable and eager to learn new tools, systems, and workflows
Strong organization and attention to detail
Strong written communication skills (email drafting is a big part of the job)
Experience with Google Workspace (Gmail, Docs, Sheets, Calendar)
Comfortable following up and keeping projects moving
Able to manage multiple tasks and shifting priorities
Reliable, professional, and accountable

Strongly Preferred Qualifications

Experience working at a marketing agency or in a fast-paced client-services environment
Experience using Monday.com or other project management software
Experience coordinating vendors, contractors, or production schedules

What Success Looks Like in This Role

Leadership is no longer chasing tasks, updates, and follow-ups
Clients feel communicated with and supported
Projects stay organized and move forward consistently
Deliverables go out accurate, polished, and on time
Monday.com stays clean, updated, and reliable

Why Join Nexvel?

Work directly with leadership inside a growing agency
High exposure to marketing agency operations and client work
Opportunity to grow into operations, project coordination, or account support
Collaborative in-office environment where your work has real impact

Benefits

Benefits / Perks

Flexible part-time schedule (25–30 hours per week)
In-office role with a collaborative, team-based environment
Direct exposure to real marketing agency operations and client work
Opportunity to grow into a larger role as the agency expands
Direct access to leadership and decision-making
Training provided on internal systems and workflows (Monday.com, Hubstaff, etc.)

Compensation

$25 - $30/hour. This is not a salaried position but has potential to be full-time.

(Top of range available for strong marketing agency or client-services experience.)

How to Apply

Please apply with your resume and a brief cover letter explaining your experience in a marketing agency or client-services environment.