Lead Marketing Coordinator

About InSpectre Solutions, Inc

Built on integrity, expertise, and unparalleled professionalism, InSpectre Solutions International is a full-service investigative and medical case management agency specializing in international worker’s compensation, Defense Base Act, war hazard claims in over 150 countries.

InSpectre Solutions is an Equal Opportunity Employer and makes all employment decisions without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws.

About the role

POSITION SUMMARY: The Lead Marketing Coordinator supports the planning, execution, and coordination of marketing initiatives across the Marketing Department. In addition to managing day-to-day marketing tasks, this role assists the Senior Marketing & Development Manager with project delegation, timeline management, and workflow organization to ensure efficient and effective campaign delivery. This position carries increased responsibility within the department while maintaining a strong focus on execution and collaboration.

This role requires strong initiative, leadership capability, project management, creativity, and the ability to think strategically while executing tactically.

What you'll do

MARKETING LEADERSHIP & TEAM SUPPORT:

• Serve as the day-to-day lead for marketing initiatives under the direction of the Senior Marketing & Development Manager.

• Help prioritize and manage marketing workflows, deadlines, and deliverables.

• Provide guidance and support to marketing team members and cross-functional collaborators.

• Ensure brand consistency across all materials and platforms.

• Assist in developing marketing strategy and campaign planning.

• Lead project timelines and ensure accountability across marketing initiatives.

• Step into a leadership capacity when the Senior Marketing & Development Manager is unavailable.

CREATIVE DIRECTION & BRAND EXECUTION:

• Create and design professional-quality marketing collateral including brochures, proposals, presentations, event materials, advertisements, infographics, and digital assets.

• Serve as the department's primary graphic design resource, ensuring all creative deliverables meet established brand standards and visual quality expectations.

• Conceptualize, develop, and execute high-quality print and digital marketing materials.

• Translate communications and concepts into compelling visuals for print, digital campaigns, website, social media, promotional materials, and internal communications.

• Develop creative briefs and campaign concepts in collaboration with the Business Development Team.

• Elevate overall creative quality and brand presentation across all channels.

• Manage and maintain the company LinkedIn account and other company related socials.

PROJECT & ADMINISTRATIVE OVERSIGHT:

• Manage and maintain the Business Development Team, Marketing, and Events calendar.

• Oversee contracts, invoices, vendor relationships, and marketing budgets (as assigned).

• Ensure timely processing of payments and expense reporting related to marketing activities.

• Maintain organized digital filing systems and documentation.

• Coordinate travel arrangements for industry events as needed.

• Assist with special projects and cross-departmental initiatives.

OTHER DUTIES. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

REQUIRED EDUCATION AND CERTIFICATIONS:

• Bachelor’s degree in marketing, communications, graphic design, or related field, or 3 or more years of equivalent experience.

REQUIRED SKILLS AND EXPERIENCE. This job description is not intended to be all-inclusive; duties and responsibilities may change based on business needs. The Company is an equal opportunity employer and will provide reasonable accommodation for qualified individuals with disabilities in accordance with applicable law.

• 3–5+ years of experience in Marketing, Graphic Design, Digital Marketing, or related field.

• Advanced proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator, Acrobat).

• Experience with CRM systems, automation campaigns, and email marketing platforms.

• Strong working knowledge of SEO, Google Analytics, and digital performance tracking.

• High proficiency in social media platforms (LinkedIn, Facebook, Instagram, etc.).

• Strong understanding of branding, marketing strategy, and visual communication principles.

• Demonstrated leadership ability or readiness to step into a leadership capacity.

• Exceptional project management and organizational skills; ability to manage multiple initiatives simultaneously while maintaining attention to detail.

• Strategic thinker with hands-on execution capability; confident decision-maker with problem-solving skills.

• Collaborative, team-oriented mindset.

• Ability to exercise independent judgment and discretion; self-starter with high accountability and ownership mentality.

• Proficiency with Microsoft Office Suite.

• Effective written and verbal communication skills, including the ability to collaborate in a remote environment across time zones and cultures.

TRAVEL REQUIRED: Yes, up to 10 % of occasional travel to industry events, client meetings, or company functions may be required.

DATA PRIVACY, SECURITY, AND CONFIDENTIALITY

• Handle sensitive investigative, medical, and financial information in accordance with applicable privacy laws, contractual requirements, and internal policies.

• Follow company security standards for remote work, including the use of approved devices, secure access methods, and confidentiality safeguards to prevent unauthorized disclosure.

• Maintain accurate documentation and retention practices in approved systems; apply “minimum necessary” access and sharing principles.

• Promptly escalate potential security incidents, privacy concerns, or compliance issues through established reporting channels.

PHYSICAL AND COGNITIVE REQUIREMENTS (ADA):

The physical and cognitive requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to remain in a stationary position for extended periods

• Ability to operate a computer and standard office or technical equipment for the duration of the workday.

• Ability to position self to complete tasks (e.g., accessing materials)

• Ability to transport items weighing up to 15 pounds

• Ability to communicate and exchange accurate information with colleagues and external stakeholders.

• Ability to perform repetitive movements associated with job tasks

• Ability to travel domestically or internationally, as required 

REMOTE WORK & LOCATION DISCLOSURE:

Permanent Remote with Travel - This position may be performed remotely in U.S. states where the Company is authorized to employ individuals. This position requires periodic travel to attend client meetings, appointments, or other business-related activities within the United States, as the Company deems necessary. Compensation may vary based on work location and will be administered in accordance with applicable federal, state, and local law.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT. The Company is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law.

PAY TRANSPARENCY / COMPENSATION DISCLOSURE (IF APPLICABLE): Base pay range for this role (where required by applicable law) $72,100 -$83,464.76 per year: Actual compensation will be determined based on job-related factors such as relevant skills, experience, education, licenses/certifications, and work location, consistent with applicable law. Where required, additional location-specific pay information may be provided for candidates in certain jurisdictions.

STATE/LOCAL NOTICES: This job description may be used for multi-state recruiting. Additional state and local notices, disclosures, and/or supplemental terms may apply depending on the work location and will be provided to candidates as required by applicable law and Company policy.

BACKGROUND CHECK / PRE-EMPLOYMENT REQUIREMENTS (IF APPLICABLE): Employment may be contingent upon successful completion of job-related pre-employment screening requirements as permitted by applicable law.