Marketing Coordinator - PreScience

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, gender identity, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

City: Remote

State: Remote

Job Summary:

The Marketing Coordinator supports the Marketing department by coordinating campaign operations, account-based marketing support, proposal development ,AI-enabled marketing workflows, trade show execution, content deliverables, and marketing tracking activities. Reporting directly to a Marketing Business Partner, this role supports the assigned business line and/or area by ensuring the timely delivery of both marketing and business development activities.

Essential Duties and Responsibilities

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Proposal Coordination & Management
  • Proposal Administration
    • Manage the proposal development process from opportunity identification through submission.
    • Establish and maintain proposal schedules, compliance matrices, document control systems, and pursuit records.
    • Track proposal milestones, deliverables, reviews, and submission requirements to ensure on-time delivery.
    • Maintain proposal files, resumes, project descriptions, boilerplate content, and related pursuit documentation.
  • Proposal Coordination
    • Coordinate proposal activities among technical staff, project managers, business development leaders, subconsultants, and marketing personnel.
    • Facilitate proposal kickoff meetings, review meetings, and debrief sessions.
    • Monitor action items and ensure timely completion of assigned proposal tasks.
    • Coordinate communication and document exchange with teaming partners and subconsultants.
  • Proposal Development
  • Content Development & Organization
    • Prepare, edit, and assemble Statements of Qualifications (SOQs), Requests for Qualifications (RFQs), Requests for Proposals (RFPs), Expressions of Interest (EOIs), and interview materials.
    • Coordinate development of technical narratives, management approaches, project understanding sections, and executive summaries.
    • Tailor proposal content to address client-specific requirements, evaluation criteria, and project objectives.
    • Maintain and update pursuit-related content libraries, project sheets, resumes, and proposal templates.
  • Graphic & Production Coordination
    • Coordinate development of proposal graphics, organizational charts, project schedules, infographics, and other visual elements.
    • Ensure proposal documents are professionally formatted and consistent with corporate branding standards.
    • Manage document production, printing, binding, electronic submissions, and final delivery requirements.
  • Compliance & Quality Management
  • Proposal Compliance
    • Review solicitation documents and develop compliance matrices to ensure all client requirements are addressed.
    • Verify adherence to submission requirements, page limitations, formatting requirements, and mandatory forms.
    • Conduct quality-control reviews to ensure accuracy, completeness, and responsiveness.
  • Brand & Quality Assurance
    • Edit and proofread proposal documents for clarity, grammar, consistency, and professionalism.
    • Ensure all proposal materials align with company branding, messaging, and quality standards.
    • Verify the accuracy of project information, resumes, references, and qualification statements.
  • Pursuit Tracking & Reporting
  • Opportunity Tracking
    • Maintain pursuit and proposal tracking information within the company's CRM and opportunity management systems.
    • Monitor upcoming solicitation opportunities, proposal due dates, and interview schedules.
    • Prepare pursuit status reports and proposal workload forecasts for leadership review.
  • Resource Planning
    • Track proposal workload, staffing requirements, and resource utilization across multiple pursuits.
    • Identify potential schedule conflicts and recommend resource adjustments to support priority pursuits.

• Compliance: Follow Bureau Veritas’ Code of Ethics, data-privacy requirements, consent rules, and brand standards in all campaign, event, list, and reporting activities.

Supervisory Responsibilities

No supervisory responsibilities

Skills

The requirements listed below are representative of acquired skills required.

• The requirements listed below are representative of the knowledge, skills, and abilities required.
• Organization: Exceptional attention to detail and the ability to manage multiple proposals, qualifications packages, interview presentations, and competing deadlines simultaneously in a fast-paced environment.
• Proposal Management Systems: Proficiency with Microsoft Office Suite, particularly Word, Excel, PowerPoint, and SharePoint. Experience with CRM and opportunity tracking systems such as Salesforce or similar platforms is preferred.
• Adobe InDesign: Advanced knowledge and hands-on experience with Adobe InDesign, including document layout, template development, style management, page formatting, graphic integration, production workflows, and preparation of complex, deadline-driven proposal documents. Experience developing and maintaining proposal templates and producing RFQs, RFPs, SOQs, interview presentations, and other business development materials is required.
• SF 330 Experience: Demonstrated experience preparing, formatting, coordinating, and submitting SF 330 Architect-Engineer Qualifications packages for federal agencies and other public-sector clients. Thorough understanding of SF 330 requirements, including Sections A through H, project experience selection, key personnel resumes, organizational charts, project data sheets, and teaming partner coordination. Experience supporting pursuits with agencies such as USACE, NAVFAC, GSA, FAA, and other federal, state, and local government entities is highly desirable. Proficiency in producing compliant, high-quality SF 330 submissions using Adobe InDesign is required.
• Graphic Design & Document Production: Ability to create and coordinate proposal graphics, organization charts, process diagrams, schedules, maps, infographics, and other visual communication elements that enhance proposal quality and competitiveness while maintaining corporate branding standards.
• AI Tools: Comfortable using approved AI tools to improve productivity, support proposal development, summarize technical content, refine narratives, perform quality reviews, manage content libraries, and assist with proposal planning while adhering to data privacy and compliance requirements.
• Proposal Coordination: Experience coordinating multidisciplinary proposal teams, managing proposal schedules, facilitating kickoff and review meetings, tracking action items, ensuring compliance with solicitation requirements, and delivering high-quality submissions on schedule.
• Compliance Management: Strong understanding of RFQ, RFP, SOQ, and interview requirements, including compliance reviews, evaluation criteria, page limitations, formatting requirements, and submission procedures for public- and private-sector clients.
• Communication: Excellent written and verbal communication skills with demonstrated ability to edit, proofread, and organize technical and non-technical content into clear, compelling, and client-focused proposal documents.
• Language: Fluent English required. Additional proficiency in Spanish is highly desirable to support collaboration with diverse clients, teaming partners, and project teams across the Americas region.

Competency

The requirements listed below are competencies required to perform the job successfully.

• Organization: Exceptional attention to detail and ability to run multiple campaigns and events in parallel.
• Systems: Working knowledge of Salesforce and/or Pardot (or comparable CRM/automation); strong Excel/Sheets.
• AI Tools: Comfortable using approved AI tools to improve productivity, support campaign execution, draft and refine content, summarize inputs, review lists, and assist with reporting while following data privacy and compliance requirements.
• Event Operations: Experience executing B2B trade shows or events, including lead capture.
• Language: Fluent English required. Additional proficiency in Spanish and/or Portuguese is highly desirable to support collaboration across the Americas region.

Education, Certifications, and Experience (required)

• Organization: Exceptional attention to detail and ability to run multiple campaigns and events in parallel.
• Systems: Working knowledge of Salesforce and/or Pardot (or comparable CRM/automation); strong Excel/Sheets.
• AI Tools: Comfortable using approved AI tools to improve productivity, support campaign execution, draft and refine content, summarize inputs, review lists, and assist with reporting while following data privacy and compliance requirements.
• Event Operations: Experience executing B2B trade shows or events, including lead capture.
• Language: Fluent English required. Additional proficiency in Spanish and/or Portuguese is highly desirable to support collaboration across the Americas region.

Physical and Environmental Conditions

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting for long periods: The nature of office work often requires extended periods of sitting at a desk and using a computer.
• Repetitive movements: Tasks like typing and using a mouse involve repetitive hand and arm movements.
• Operating standard office equipment: Proficiency with computers, printers, scanners, fax machines, and other typical office equipment is generally expected.
• Occasional lifting and carrying: Depending on the specific role, lifting and moving materials (e.g., boxes of files, supplies) up to a certain weight may be required.
• Work Environment: Offices are typically indoors with climate control, but temperatures can fluctuate. Noise levels can vary, and employees may be exposed to occasional dust or electrostatic radiation from computer screens.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of duties, responsibilities, or skills required.

Travel Requirements

• None

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

If you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to NorthAmericaTA@bureauveritas.com.

We are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity!

If you would like additional information regarding Bureau Veritas' federal obligations in regards to equal employment opportunity, please click the link below:

https://www.dol.gov/agencies/ofccp/posters