Academic Services Technology Solutions Specialist
At a glance
Mid-level Solutions & Sales Engineering role at University of Notre Dame. Notre Dame · full-time · $62,000–$68,000 base.
Growth Roles summary, based on the employer's posting.
What you'll do
- Certify eligibility for student-athletes and student government candidates, including transfer athletes with compliance partners
- Maintain Banner course structures, support registration setup and CLSS scheduling, and improve staff workflows
- Support Courseleaf tools, coordinate upgrades with OIT, follow release notes, and manage vendor tickets
- Use SQL and reporting tools to audit Registrar data, fix discrepancies, and build validated custom reports
What you bring
- A bachelor’s degree and at least three years of professional experience
- Database query experience plus reporting work in PL/SQL Developer, Business Objects, or Tableau
- Working knowledge of FERPA and SEVIS, with capacity to adopt evolving technology
- U.S. work authorization now and later without visa sponsorship
Who this fits
You’ll suit a mid-level technical operations role supporting student records, registration, scheduling, reporting, and compliance. The job requires strong organization, independent execution, clear communication, and the ability to manage competing deadlines. It is Monday through Friday from 8 to 5, fully onsite for the first six months, then eligible for up to two remote days based on operational needs and team expectations. Experience with student services, Banner, or NCAA eligibility certification would help.
From the employer
The University of Notre Dame, founded in 1842 in Notre Dame, Indiana, is a premier American research university. As a Catholic institution, it uniquely blends faith with intellectual inquiry, striving for excellence in teaching, research, and serving the common good. Notre Dame offers a dynamic and rewarding environment for its diverse community of students, faculty, and staff, who are all dedicated to fostering an inclusive campus and being a force for good in the world. With world-class facilities, acclaimed academic programs, and a strong commitment to innovation and ethical leadership, Notre Dame is an ideal place to make a meaningful impact.
At the University of Notre Dame, academic operations and data integrity are fundamental to supporting our students, faculty, and academic programs. The Office of the Registrar plays a vital role in upholding university policies, maintaining academic records, and optimizing the technology that powers course scheduling, registration, and student compliance.
We are seeking an Academic Services Technology Solutions Specialist to join our team. Serving as a key technical resource within the Academic Services unit, this role delivers crucial data auditing, report development, and technology support across core academic operations. The Specialist collaborates closely with colleagues handling student registration, class scheduling, course data, classroom events, and transfer admissions, translating complex business rules and unique scenarios into effective technical and operational solutions.
In this role, you will help maintain core database structures, manage reporting tools, troubleshoot daily technical issues, and partner with university stakeholders to support academic policies and student success.
Key Responsibilities:
Certify academic eligibility for student-athletes and student government candidates while evaluating incoming transfer student-athletes with campus compliance partners.
Maintain Banner course data structures, assist with registration setup and CLSS schedule building, optimize staff workflows, troubleshoot technology issues, and manage operational task calendars.
Support the Courseleaf product suite (CLSS, CIM, CAT, Analytics Explorer), monitor release notes, coordinate upgrades with the Office of Information Technology (OIT), and track vendor support tickets.
Audit Registrar data, write SQL/reporting queries to resolve discrepancies, manage automated Infoburst reports, and partner with campus stakeholders to develop and validate custom reports
Minimum
Bachelor’s degree (4 years).
At least 3 years of professional experience.
Knowledge of databases using query tools and applications.
Experience with report writing tools such as PL/SQL Developer, Business Objects, or Tableau.
Ability to adapt and integrate changing and developing technologies.
Basic understanding of federal laws such as FERPA and SEVIS.
Highly organized, motivated, self-directing, ability to multi-task and prioritize, and ability to work under tight deadlines.
Ability to communicate effectively orally and in writing, and work independently and as a team.
Ability to work in the United States, now or in the future, without visa sponsorship.
Preferred
Experience within an area of student services/student records.
Banner knowledge or the ability to acquire skills in the University's Banner system.
Experience with NCAA athletic eligibility certification process.
Deadline to Apply (subject to change): Wednesday, October 7th, 2026
Salary: $62,000 - $68,000
Please include a resume and cover letter for full consideration of your application
This is a full time position, M-F 8-5. This role will begin as a fully onsite position during a 6 month acclimation and ramp-up period. After this period, the position is eligible for a hybrid work arrangement (up to 2 days remote) based on operational needs and team expectations.
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.
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