Junior Recruitment & Marketing Assistant

About the Role

We are looking for an organised, proactive and motivated Junior Recruitment & Marketing Assistant to support the recruitment and marketing activities of a growing children's healthcare services provider.

Recruitment will be the primary focus of this position, with marketing and social media support required during quieter recruitment periods.

This is an entry-level opportunity suited to someone with some exposure to recruitment, recruitment administration or candidate coordination who is eager to develop their skills. The successful candidate will receive training and guidance from the client and will gradually take on additional responsibilities as they become familiar with the processes and systems.

Requirements

Key Responsibilities

1. Recruitment Administration & Candidate Coordination

• Manage and maintain the applicant pipeline using the Apploi ATS.
• Review incoming applications and keep candidate records and statuses up to date.
• Contact applicants to introduce opportunities and gather initial information.
• Follow up with candidates throughout the recruitment process to maintain engagement.
• Conduct basic initial screening and identify candidates who meet the role requirements.
• Coordinate and schedule candidate interviews and appointments.
• Communicate interview details, confirmations and follow-ups to candidates.
• Assist with coordinating the hiring process from application through to interview and selection.
• Support recruitment for a range of healthcare and education-related positions, including:
• Board Certified Behaviour Analysts (BCBAs)
• Special Education Teachers
• Speech Therapists
• Physical Therapists
• Occupational Therapists
• Other healthcare and therapy professionals.
• Provide general recruitment and administrative support as needed.

2. Social Media & Marketing Support

• Assist with managing the company's social media presence across Instagram, Facebook and other relevant platforms.
• Support the creation and preparation of social media content and recruitment campaigns.
• Use AI tools to assist with generating content ideas, captions and campaign material.
• Help prepare and publish social media posts in line with the company's requirements.
• Assist with basic marketing administration and campaign coordination.
• Support candidate attraction initiatives through social media when required.

Minimum Requirements

• Some exposure to recruitment, recruitment administration, HR administration or candidate coordination.
• Good written and spoken English, with clear and easily understood verbal communication.
• Confident communicating with candidates professionally over the phone, email and other channels.
• Strong organisational and administrative skills.
• Good attention to detail and consistent follow-up.
• Comfortable working with computer systems and learning new software.
• Able to manage multiple tasks and responsibilities.
• Proactive, dependable and willing to take initiative.
• Comfortable working independently in a remote environment.

Advantageous Experience

• Previous experience supporting recruitment or talent acquisition processes.
• Exposure to applicant tracking systems (ATS), ideally Apploi or similar platforms.
• Experience scheduling interviews and coordinating candidates.
• Familiarity with Instagram, Facebook and other social media platforms.
• Basic content creation or social media marketing experience.
• Familiarity with AI tools such as ChatGPT or other AI-assisted content creation tools.

Ideal Candidate Profile

The ideal candidate is junior in their career but has a genuine interest in recruitment and marketing. They should be comfortable speaking to people, following up consistently and keeping recruitment processes organised.

We are looking for someone who is:

• Proactive: Takes initiative rather than waiting to be reminded about every task.
• Organised: Keeps applicant records, follow-ups and schedules up to date.
• A strong communicator: Speaks clearly and confidently and writes professional, easy-to-understand English.
• Tech-savvy: Comfortable learning new systems and using AI tools to support daily tasks.
• Adaptable: Can switch between recruitment administration and marketing support as priorities change.
• Eager to learn: Open to training, feedback and gradually taking on more responsibility.

Important Role Expectations

This is primarily a junior recruitment support position, not a fully independent recruitment or marketing role.

The successful candidate will initially focus on applicant management, candidate communication, follow-ups, basic screening, interview scheduling and recruitment administration. More advanced recruitment responsibilities, independent candidate assessment and campaign creation will be introduced through training and guidance as appropriate.

Recruitment will remain the main priority, with marketing support handled when recruitment activity allows.