Executive Assistant to Creative Director
At a glance
Director-level Creative role at Remilia Corporation. Irvine · full-time · no salary stated · we estimate $159,000–$235,000.
Remilia Corporation has not published a salary for this role. The figure below is our estimate, not theirs.
growthroles summary, based on the employer's posting.
What you'll do
- Run the CEO’s scheduling across time zones, prepare meeting materials, and keep project records organized
- Handle CEO correspondence and coordinate with artists, cultural partners, collaborators, and industry contacts
- Track fashion, art, film, and music projects, connecting the CEO with team members and outside partners
- Arrange domestic and international travel, personal appointments, household coordination, and errands
- Support the CEO remotely during East Asia trips and help deliver event logistics, including evenings
What you bring
- At least five years supporting executives, ideally in arts, design, or cultural organizations
- Native-level English and strong writing skills for CEO correspondence, plus copyediting ability
- Experience using project management tools and working with creative-industry processes
Who this fits
This role suits an experienced executive assistant who is comfortable handling both business coordination and personal logistics with discretion. It is a full-time, in-office position in Orange County, with occasional evening or weekend availability for events and international coordination.
From the employer
Executive Assistant to Creative Director/CEO
Global Art/Design Studio
About Us
We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation.
Position Overview
We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail.
Key Responsibilities
Professional Support:
Serve as primary communication interface for CEO across all channels
Coordinate complex scheduling across multiple time zones and international travel
Prepare detailed meeting materials and maintain meticulous project documentation
Manage relationships with artists, cultural partners, collaborators, and industry contacts
Provide remote administrative support during CEO's regular trips to East Asia
Represent the company with appropriate sophistication at cultural events and industry functions
Project Coordination:
Track progress across multiple creative projects (fashion, art, film, music)
Interface between CEO and internal team members
Coordinate with external partners, venues, and cultural institutions
Assist with event planning and execution logistics
Personal Management:
Manage personal calendar, appointments, and household coordination
Arrange comprehensive travel itineraries for domestic and international trips
Handle personal errands and home management as needed
Requirements
Professional Background:
5+ years executive support experience, preferably in arts, design, or cultural institutions
Experience with galleries, museums, design firms, or cultural foundations strongly preferred
Demonstrated ability to work in high-standards environments with attention to presentation and protocol
Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous
Technical & Communication Skills:
Exceptional written communication for drafting correspondence on CEO's behalf
Experience with project management tools and creative industry workflows
Strong copywriting and editing abilities
Comfortable with both formal business protocols and creative industry practices
Personal Qualities:
Refined aesthetic sensibility appropriate to experimental fashion/art environment
Highly diligent with detailed note-taking, task tracking, and follow-through
Strategic thinker who anticipates challenges and develops solutions before problems arise
Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics
Comfortable working behind-the-scenes to support creative vision
Exceptional discretion with confidential artistic and business matters
Punctual and reliable with unwavering attention to deadlines
Adaptable to non-traditional schedules including evenings and cultural events
Calm under pressure with excellent stress management capabilities
Work Environment
Full-time, in-office position based in Orange County
Occasional evening/weekend availability for events and international coordination
Opportunity to engage with cutting-edge creative projects and international art scene
Professional growth within a rapidly expanding creative and technology venture
What We Offer
We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.
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