Administrative Assistant to the Vice President for Enrollment and Marketing

PLNU is a Christian liberal arts university in the evangelical, Wesleyan tradition, offering quality undergraduate, graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged, character is modeled and formed, and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of God’s kingdom. We therefore encourage applications from culturally diverse candidates.

Benefits:

We are pleased to offer attractive benefits and resources. This includes benefits such as health, dental, tuition benefits for employees and dependents, competitive retirement matching, vacation and sick time, and 15 paid holidays per year. In addition, we have many opportunities to engage with our community including staff chapel and a robust wellness program.

Job Summary:

Point Loma Nazarene University is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Vice President of Enrollment and Marketing. This position plays an important role in keeping daily operations running smoothly while supporting initiatives that help attract, enroll, and retain students.
The ideal candidate enjoys working in a collaborative, fast-paced environment, anticipates needs, manages competing priorities, and builds strong relationships across the university. From coordinating executive schedules and managing budgets to supporting enrollment initiatives and special projects, this role offers the opportunity to make a meaningful contribution to PLNU's mission and student experience.

Location: This position will be eligible for a hybrid work arrangement with in office days at the Point Loma Campus.

Salary:
Pay range $27.32 - $30.74
Actual salary offered is determined by the candidate’s experience, education, skills, and other factors, including internal equity and university funding resources.

Job Status:

Full time

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Job Description:

RESPONSIBILITIES

Administrative Support to the Vice President of Enrollment and Marketing (VP)

• Manage the Vice President’s calendar. Coordinate meetings, reservations, and appointments, both on and off campus.
• Coordinate agendas and additional preparation for the Vice President’s meetings.
• Make travel arrangements.
• Prepare materials and compose/edit correspondence.
• Process expense reports and manage budgets.
• Handle highly confidential information.
• Manage special projects.
• Work with the Vice President of Enrollment and Marketing to coordinate correspondence and committee meetings for the Board of Trustees.
• Generate query reports using the University software/databases: Workday, Target X, Marketview, and Salesforce.
• Provide leadership in collecting enrollment and marketing data, reports, and data analysis.
• Facilitate communications between the Vice President and departments across campus.

Administrative support to the Enrollment and Marketing Division:

• Oversee the Enrollment & Marketing Division's budget management. Work with Directors to ensure they complete the annual budgeting process and provide monthly year-to-date spending benchmarks.
• Serve as the point person for the division’s team meetings and hospitality moments, including birthdays, milestones, and staff celebrations.
• Volunteer and serve at events hosted by Enrollment and Marketing.
• Coordinate and assist with all correspondence for the university’s student retention efforts.
• Process supplier invoices, transfers, and deposits.
• Assist the Associate Vice Presidents with projects as time permits.
• Order office supplies.
• Assist with onboarding new employees.
• Assist with Enrollment and Marketing events, mailings, and special projects as needed.
• Attend Board of Trustees meetings as needed.
• Oversee additional calendars as needed.
• Serve as Building Manager for Draper Hall, overseeing conference rooms and lobby space and approving location requests submitted through the university calendar. Responsible for Emergency Response in their assigned building.
• Assist with data management and seasonal recruitment efforts, including data quality assurance, processing application materials, recruitment mailings, and marketing support as needed.
• Perform other duties as assigned.

QUALIFICATIONS

• Five years of increasingly responsible administrative experience preferred.
• Bachelor’s degree in a related field (Communications, Business, Public Relations) preferred.
• Strong computer skills, including Google Workspace, Word, PowerPoint, and Excel.
• Previous experience with a CRM preferred.
• Writing experience and the ability to communicate well verbally and in writing required.
• Customer service experience preferred.
• Ability to work with clients of all ages.

• Accuracy, attention to detail, and the ability to work as a team player.
• Strong organizational skills; ability to take initiative, work independently, make decisions, handle stress, maintain confidentiality of information, and follow through.
• Competent multitasking skills required, including the ability to maintain workflow despite frequent interruptions.
• Excellent interpersonal skills to relate to students, faculty, staff, and other members of the public with a friendly and flexible disposition
• Knowledge and experience working with a diverse population
• Evidence of Christian commitment and active church involvement. In addition, staff agree to live in agreement with PLNU’s Community Life Covenant.
• ​The job offer is contingent on the successful completion of a background check. PLNU will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.

PHYSICAL REQUIREMENTS

• Sitting for periods greater than one hour.
• Use of computer equipment: computer keyboard, mouse, and monitor.
• Vision to read documents, e-mail, and other correspondence, and reports on paper and computer monitor.
• Ability to communicate effectively with others in person and by phone.
• Will also stand, stoop, push, pull, and lift up to 20 lbs. throughout the day.
  
  

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At PLNU, we believe in pursuing calling together. Deep and meaningful relationships between students, faculty, and staff is vital in nurturing our shared community and expressing God’s love. We are looking for enthusiastic candidates to join us in empowering our students to reach their greatest personal, spiritual and professional potential.

Point Loma Nazarene University does not discriminate on the basis of race, color, national origin, sex, age, disability or status as a veteran in any of its policies, practices or procedures.