Customer Success Coordinator
At a glance
Mid-level Customer Success role at Griffith Foods. Munster · full-time.
Pay not stated
growthroles summary, based on the employer's posting.
What you'll do
- Give customers proactive support by handling questionnaires, tenders, quality matters, reports, and everyday requests
- Prepare account meeting materials covering OTIF results, forecasts, payment position, and customer requirements
- Coordinate questionnaires, multi-functional audits, NDAs, quotes, pricelists, and price changes in D365
- Set up customer records, samples, product requests, feedback, and contact updates accurately in CRM
- Flag major forecast changes, help during supply issues, and improve order and service processes
What you bring
- Hands-on ability to maintain customer, pricing, sample, and product data in CRM and D365
- Strong coordination skills for audits, customer documentation, quotes, payments, forecasts, and account reviews
- Comfort supporting Account Managers, Customer Service, Demand Planning, Accounts Receivable, and sales reporting
Who this fits
You’ll suit a coordinator who can keep customer information, commercial documents, pricing, forecasts, and follow-ups organized across several internal teams. The role is hybrid in Munster, Germany, with occasional customer travel and occasional cover for Customer Service Coordinators during absences.
From the employer
Griffith Foods is the caring, creative product development partner helping food companies meet the evolving needs of consumers while sustaining the planet. As a family business founded in 1919 and headquartered in Alsip, Illinois USA, Griffith Foods is known for true, collaborative innovation guided by their Purpose of “We Blend Care and Creativity to Nourish the World”. The company’s product capabilities range from seasonings and marinades to coating systems and sauces that are better for people and better for the planet. For more information, visit www.griffithfoods.com.
Job DescriptionCustomer relation management:
Provide proactive support and service to customers by segment, addressing day to day customer requests such as customer questionnaires, tenders, quality requests, reports, etc.
Understand customer needs and expectations in relation to cusotmer brief to Account Manager
Own and maintain specific customer requirements within internal systems, i.e. CRM
Prepare information required by Account Manager for customer meetings and visits, including topics such as OTIF performance, forecasts, and payment status.
Support Customer Service Coordinators and Account Managers during exceptional supply challenges, complaints, etc…
Participate in country Business Development meetings and calls, supporting Sales KPIs reporting and preparation for accounts review and planning sessions.
Occasionally attend or travel to customer visits alongside the Account Mananger, when exceptional circumstances require.
Track KPIs for measuarable process
Customer Documentation & audits
Coordinate completion of customer questionnaires and support multi-functional audits (e.g.,SMETA, McDonald’s, etc…)
Manage the coordination and storage of Non-Disclosure Agreements (NDA’s).
Pricing
Based on prices provided by Account Manager prepare, send, store and follow-up price quotes to customers
Prepare and centrally store pricelists for Account Manager’s
Update prices in D365
Weekly/monthly follow-up of the customer payments together with Accounts Receivable team
CRM/ Samples
Set up new customers in CRM
Support Commercial Excellence initiatives through accurate data entry and process improvements.
Enter or update basic product development requests, customer contact details, (repeat) sample requests, etc. in CRM
Request product specifications and Product Development Data Sheet requests from customers
Record customer feedback in CRM
Forecasting & Order Handling
Inform and liaise with Customer Service Team Leaders/Manager and Demand Planning in case of significant forecast deviations (e.g. due to promotions or unexpected demand)
Identify inefficiencies in the order and customer service processes and contribute ideas for continuous improvement
Occasionally, serve as a back-up for Customer Service Coordinators during periods of absence
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