Proposal Coordinator
At a glance
Mid-level Revenue & Sales Operations role at GIRO. Montreal · full-time.
Pay not stated
Growth Roles summary, based on the employer's posting.
What you'll do
- Support proposal managers by building responses to RFPs, RFIs, and RFQs
- Assemble, format, and improve proposals, letters, presentations, and tender documents
- Research requirements, then shape summaries and administrative sections for each market
- Maintain sales files, templates, Dynamics O365, and SharePoint records
- Translate proposal materials and prepare existing-client proposals from approved templates
What you bring
- A relevant college or university degree plus three to five years of related experience
- Strong French and English writing, with English needed regularly for written work
- Proven organization, planning, accuracy, autonomy, and deadline management across competing tasks
- Microsoft Office proficiency; experience with Responsive.io or Loopio is an asset
Who this fits
This role suits a self-directed proposal specialist who can manage detailed sales documents and several deadlines while serving internal and external customers. You need fluency in French and English and must be legally authorized to work in Canada before starting. The position includes a criminal background check, with a credit check for roles involving financial data.
From the employer
GIRO IS YOUR WAY FORWARD
At GIRO, our mission is clear: Improving quality of life around the world through software and services that increase the efficiency of public transport and postal delivery.
Joining us means contributing to projects and initiatives that makes a real difference to millions of people. Every line of code, every idea, every action, advances our impact around the world. Join us and let’s lead the way forward, together.
Why choose GIRO?
• Join a Quebec software company that is an international leader
• Advance your career in a collaborative work environment where expertise and commitment are the driving force behind every project
• Stability based on long-lasting client relationships and our long-term vision
AN ENVIRONMENT FOR GROWTH
Here, we focus on an inclusive and positive environment.
We offer a range of benefits, including
• Flexible working hours, including remote work for a balanced life.
• Team activities and annual traditions that we take pride in
• Everyday support: Employee assistance program, telemedicine and mental health support.
• Training and professional development opportunities to grow, learn and discover your way forward.
Our specialty is optimization—and we’re proud of our expertise! We harness collective intelligence to make a real impact on people’s lives by improving the efficiency of urban mobility. Our innovative software solutions and expert services in public transportation and postal operations are recognized worldwide.
Role description:
As a Proposal Coordinator, you will work closely with proposal managers to prepare responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Qualifications (RFQs).
Key ResponsibilitiesAdministrative Support
Review and suggest improvements to sales documents (proposals, letters, presentations, etc.)
Assemble and format documents for proposals and tenders
Maintain the proposal team’s intranet (Dynamics O365 and SharePoint)
Organize and update electronic and paper filing systems for sales documentation and templates
Proposal Coordination
Download and translate proposal documents as needed using translation tools
Assist in drafting responses tailored to each market (summary, language, requirements)
Prepare corporate and administrative sections of proposals
Conduct detailed research to support proposal content
Manage certain RFI and RFQ responses with guidance from proposal managers
Prepare proposals for existing clients using pre-defined templates
Occasionally draft maintenance renewal letters
Qualifications
College or university degree in a relevant field
3–5 years of related experience
Strong planning, organizational, and attention-to-detail skills
Ability to manage multiple tasks under tight deadlines
Customer-focused mindset (internal and external)
Excellent writing skills in French and English (regular English writing required)
High level of autonomy and initiative
Proficiency in Microsoft Office
Familiarity with proposal tools such as Responsive.io or Loopio (asset)
Fluency in French and English; additional languages are an asset
READY TO HELP SHAPE THE FUTURE WITH US?
Apply today and connect with our Talent Acquisition team. We look forward to meeting you!
In accordance with the standards and regulatory requirements to which GIRO adheres, all positions—whether permanent, fixed-term, or internship—are subject to a criminal background check. Positions that involve access to financial data are also subject to a credit check. All verifications are conducted in accordance with GIRO’s established procedures.
Employment Conditions
Candidates must be legally authorized to work in the selected country at the time an offer of employment is made. It is the sole responsibility of candidates to obtain any required work permits, visas, or other authorizations prior to their start date.
The masculine form is used solely to simplify the text.
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