Executive Assistant - Marketing and Strategy

Choa Open · verified Sep 15, 2026

Children's Healthcare of Atlanta Support Center Full-time Mid-level General Marketing

Mid-level General Marketing role at Choa. Children's Healthcare of Atlanta Support Center · full-time.

Role brief

Growth Roles summary, based on the employer's posting.

What you'll do

Manage calendars and appointments for the marketing, communications, and strategy executives
Arrange meetings, rooms, meals, agendas, attendees, minutes, guest reception, and audiovisual needs
Track staff time, approve expenses, process invoices, support budgets, and reconcile transactions
Screen calls, handle mail, and coordinate with vendors and internal teams
Provide coverage for executive assistants and contribute to committees or special projects

What you bring

At least four years supporting leaders at the vice president level in an administrative capacity
A high school diploma or equivalent; a related business or healthcare bachelor's degree is preferred
Strong writing, speaking, organization, customer service, and interpersonal abilities
Advanced skills with Microsoft Office and other Windows applications
Experience coordinating complex stakeholder meetings and large VP-level gatherings

Who this fits

This role suits an experienced executive assistant who can manage senior-leader schedules, detailed meeting logistics, and financial administration. It is a full-time regular position at the Children's Healthcare of Atlanta Support Center with a Monday-Friday day schedule. Current Children's employees or people with active badges or network access must apply through Workday's Career App.

From the employer

Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs).

Work Shift

Day

Work Day(s)

Monday-Friday

Shift Start Time

8:30 AM

Shift End Time

5:00 AM

Worker Sub-Type

Regular

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

At Children’s, kids are our purpose. Our why. But our people are our how. We can’t do what we do without each and every one of our amazing employees. As part of our team, you come first—your needs, your growth, your wellness—so that we can be the best for the children.

In your role as Executive Assistant to the VP of Marketing and Communications and the VP of Strategy, you’ll be at the center of a fast-paced environment driving activities to reach our community and make sure kids get to the right place for care: Children’s.

Experience
•4 years of administrative experience supporting vice president-level roles

Preferred Qualifications
•Bachelor’s degree in Business, Healthcare, or related field

Education
•High school diploma or equivalent

Certification Summary
•No professional certifications required

Knowledge, Skills and Abilities
•Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
•Advanced computer skills including full suite of Microsoft Office and other Windows-based applications
•Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes
•Experience coordinating large-scale VP-level division and team meetings

Job Responsibilities
1.Maintains calendar, schedules appointments, and works with leader to manage time.
2.Schedules meetings for assigned leader, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, and checking room accommodations such as audiovisual setup and catering needs.
3.Maintains payroll reports reflecting assigned staff working, sick, vacation, and other times.
4.Approves expense reports as assigned by leader.
5.Screens incoming phone calls and manages relationship with outside vendors and internal staff.
6.May serve on special projects, committees, or act as manager or department representative.
7.Prepares department and committee minutes/agenda and coordinates other meeting materials in a timely manner.
8.Provides backup when other Executive Assistants are out or need assistance.
9.Opens, distributes, reads/handles mail as requested or required.
10.Assists leader with budget preparation/management, processes all invoices and expense reports, and reconciles all financial transactions in approved format.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Administrative Support