Request for Proposals (RFP)Support Specialists
At a glance
Mid-level Revenue & Sales Operations role at artistsreenvisioningtomorrowinc. Peoria · contract.
Pay not stated
Growth Roles summary, based on the employer's posting.
What you'll do
- Prepare classrooms, supplies, and equipment so daily youth programming can run smoothly
- Welcome participants and families while helping staff deliver arts, wellness, STEAM, leadership, and enrichment activities
- Record attendance, enter data, assist with case notes, and provide updates to program leadership
- Support events with setup, registration, concessions, outreach materials, and guest assistance
- Drive participants, staff, and supplies between sites while completing inspections, logs, and safety reporting
What you bring
- A high school diploma or GED plus at least one year in youth services, community programs, after-school work, or administration
- Strong communication and organization, with comfort supporting varied cultures and using de-escalation strategies
- Basic ability with Microsoft 365, Outlook, OneDrive, or Google Workspace
- At least twenty-four years of age, a valid driver's license, and an insurable driving record
- You can pass an MVR review and background check before starting
Who this fits
This contractor role suits someone dependable who can combine youth-facing support, administrative follow-through, event help, and transportation duties. You will work with youth, families, people affected by violence or trauma, and other community members. Engagement may be short term, monthly, fiscal year, or grant funded, depending on program needs, funding, compliance approval, and performance.
From the employer
POSITION OVERVIEW
ART INC is seeking qualified independent contractors to serve as Support Specialists assisting with youth programming, participant support services, administrative coordination, transportation support, and community engagement activities across ART INC programs and initiatives. The Support Specialist advances ART INC programming by helping maintain safe, welcoming, and organized environments that support high-quality services aligned with ART INC’s mission, trauma-informed standards, and community engagement goals.
This Request for Proposals (RFP) is part of ART INC’s competitive procurement process and contractor selection procedures. Selected providers will support violence prevention, youth development, intervention services, crisis response, and community stabilization efforts through trauma-informed engagement.
SCOPE OF SERVICES & RESPONSIBILITIES BEING SOLICITED
PROGRAM SUPPORT
- Prepare, set up, and reset classrooms and program spaces
- Ensure supplies, materials, and equipment are ready for programming
- Greet participants, families, visitors, and partners professionally
- Support program staff and teaching artists with age-appropriate activities
- Assist with arts, wellness, STEAM, leadership, and enrichment activities
- Maintain a safe and orderly environment
- Follow youth safety and incident reporting procedures
- Assist with participant recruitment and enrollment efforts
- Distribute outreach and program materials
- Support daily program implementation and operations
ADMINISTRATIVE SUPPORT
- Maintain attendance and sign-in/sign-out documentation
- Complete timely and accurate data entry
- Assist with case notes and participant documentation
- Provide updates to Program Managers and leadership
- Complete supply requests and administrative follow-up tasks
- Support program evaluation and reporting efforts
EVENTS & COMMUNITY ENGAGEMENT
- Support ART INC community events and outreach activities
- Assist with setup, breakdown, registration, concessions, and guest support
- Promote ART INC programming and community engagement opportunities
- Attend recruitment and outreach events
- Assist with logistics and material preparation
TRANSPORTATION & VAN OPERATIONS
- Safely operate ART INC vehicles and vans
- Transport participants, staff, and supplies between locations
- Complete vehicle inspections and logs
- Follow ART INC transportation and youth safety policies
- Maintain vehicle cleanliness and fuel monitoring
- Immediately report accidents, incidents, or vehicle concerns
TARGET POPULATION
Services may be provided to:
- Youth ages 6–24
- High-risk youth
- Victims of violence
- Justice-impacted individuals
- Families in crisis
- Community members impacted by trauma
CONTRACT TERM
Proposed contract periods may include:
- Short-term project contracts
- Monthly service agreements
- Fiscal year agreements
- Grant-funded service periods
Contracts are contingent upon:
- Funding availability
- Program needs
- Compliance approval
- Performance monitoring
Contracts may be structured as:
- Hourly service agreements
- Program-based contracts
- Fiscal year contracts
COMPENSATION
Compensation will be based on:
- Experience
- Scope of services
- Program assignment
- Funding availability
Rates must align with ART INC procurement and grant compliance standards.
MINIMUM QUALIFICATIONS
Applicants should possess:
- High school diploma or GED
- Minimum one (1) year experience in:
- Youth services
- Community programs
- After-school programming
- Administrative support
- Strong communication and organizational skills
- Ability to work with diverse populations and cultures
- Ability to support positive behavior and de-escalation strategies
- Basic technology proficiency including:
- Microsoft 365
- Outlook
- OneDrive or Google Workspace
- Team-oriented and dependable
Additional Requirements
- Must be at least twenty-four (24) years of age in accordance with ART INC vehicle insurance requirements
- Valid driver’s license
- Insurable driving record
- Ability to pass Motor Vehicle Record (MVR) review
- Ability to pass a background check prior to engagement
SUBMISSION INSTRUCTIONS Please submit all proposal materials through the BambooHR application portal or by instructions listed in the posting. Applications must include all required attachments to be considered. Incomplete submissions may be disqualified.
DEADLINE Applications will be accepted on a rolling basis until positions are filled or funding allocations are met.
Diversity, Equity, and Inclusion Statement:
At ART Inc we are committed to providing a fair and welcoming environment for everyone that enters our building, works in our employment, or participates in our programs within the parameters of the law
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