Marketing Project Manager
At a glance
Manager-level General Marketing role at Abbott. Alameda · full-time · $90,000–$180,000 base.
growthroles summary, based on the employer's posting.
What you'll do
- Run marketing projects from request through release, recording scope, timelines, dependencies and deliverables
- Route creative work to designers and writers, then coordinate feedback, review sessions and approval milestones
- Manage promotional content checks, version accuracy and approval records across quality systems
- Track project schedules, risks and status, keeping stakeholders informed and supporting workload planning
- Maintain workflow tools, project files and templates while finding ways to improve execution
What you bring
- An associate degree in marketing, business, operations, communications, quality management or a related area
- Two to four years in marketing project management, marketing operations or another listed function
- Experience in a regulated field and a working grasp of marketing content review and approval processes
- Skill with project management and collaboration software, plus strong organization and attention to detail
Who this fits
This role suits someone who can coordinate multiple marketing projects across creative, marketing and regulatory partners, with care for approval details. The job is based in Alameda and includes travel around one-tenth of the time.
From the employer
JOB DESCRIPTION:
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:
- Career development with an international company where you can grow the career you dream of.
- Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
- An excellent retirement savings plan with a high employer contribution.
- Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
- A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.
The Opportunity
Lingo is seeking a highly organized and detail-oriented Marketing Project Manager to serve as the central hub for creative operations, content approvals, and marketing workflow management. This role will be responsible for managing the end-to-end lifecycle of marketing projects, from intake through final release, while ensuring compliance with quality management, promotional review, and regulatory processes.
The ideal candidate combines strong marketing project management experience with an understanding of content approval workflows in regulated industries. This individual will partner closely with Product Marketing, CRM, Performance Marketing, Creative, Retail Marketing, HCP, Partnerships. Brand, Social, Regulatory Affairs, Medical/Legal/Regulatory (MLR), and external stakeholders to ensure projects move efficiently through review, approval, production, and distribution.
Success requires strong communication skills, exceptional attention to detail, comfort working with marketing technologies and workflow systems, and the ability to manage multiple projects simultaneously in a fast-paced environment.
What You’ll Work On
Marketing Project & Workflow Management
- Own and manage the creative intake process for marketing initiatives across digital, CRM, performance marketing, retail, social, ecommerce, and product marketing channels.
- Champion content approval workflows supporting Lingo's marketing initiatives.
- Facilitate project kickoffs and ensure clear project requirements, timelines, dependencies, and deliverables are documented.
- Partner with cross-functional stakeholders to gather, track, and resolve feedback efficiently.
- Monitor project schedules, milestones, risks, and priorities to ensure deadlines are met.
- Maintain visibility of project status and communicate updates to stakeholders.
Quality Management & Content Approval
- Manage marketing asset workflows within Wrike and Veeva and/or comparable Quality Management Systems.
- Coordinate review and approval processes involving Medical, Legal, Regulatory, and Marketing stakeholders.
- Review promotional materials and ensure document accuracy, version control, and content fidelity.
- Upload, organize, and maintain approved marketing content within quality management systems.
- Ensure compliance with internal approval processes, documentation standards, and content governance requirements.
- Support audit readiness through accurate documentation and content traceability.
Creative Operations & Traffic Management
- Serve as the central point of contact for project traffic flowing through the creative organization.
- Assign and route work to designers, writers, and creative partners based on skillset and capacity.
- Manage creative review schedules, stakeholder review sessions, executive reviews, and approval milestones.
- Capture meeting notes, action items, and decisions and communicate next steps to teams.
- Facilitate recurring project status meetings and workload reviews.
Resource Planning & Asset Management
- Maintain project tracking systems, job numbering conventions, project dashboards, and reporting tools.
- Create and maintain project folders, file structures, naming conventions, and documentation repositories.
- Manage asset routing for approvals, MLR submission, final release, and digital asset management uploads.
- Support creative resource allocation planning in partnership with Creative leadership.
Technology & Process Optimization
- Maintain project workflow platforms including Monday.com, Wrike and related project management tools.
- Identify opportunities to improve workflow efficiency and project execution.
- Support adoption of new marketing operations technologies and processes.
- Develop and maintain operational documentation, templates, and best practices.
Required Qualifications
- Associate degree in Marketing, Business, Operations, Communications, Quality Management, or a related field.
- 2 to 4 years of experience in Marketing Project Management, Marketing Operations, Creative Operations, Traffic Management, or Content Operations.
- Experience working within a regulated industry such as Health & Wellness, Medical Device, Healthcare, Biotechnology, Pharmaceutical, or Consumer Health.
- Strong understanding of marketing content review and approval workflows.
- Exceptional attention to detail and organizational skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple projects and competing priorities simultaneously.
- Experience working cross-functionally with marketing, creative, regulatory, legal, and business stakeholders.
- Proficiency with project management and collaboration tools.
Preferred Qualifications
- Bachelors Degree
- Experience with Veeva Vault or other Quality Management Systems.
- Experience managing promotional review, MLR, or content approval processes.
- Medical device or healthcare marketing experience.
- Experience supporting creative operations, traffic management, or creative production workflows.
- Familiarity with digital marketing, CRM, ecommerce, content marketing, and performance marketing channels.
- Experience using Monday.com, Wrike, SharePoint, Microsoft Teams, and digital asset management platforms.
- Comfortable learning and utilizing new technologies and workflow systems.
Lingo sits at the forefront of a movement reshaping how people relate to their health — powered by Abbott's world-class science and driven by a team that thinks and moves like a challenger brand. This is a rare opportunity to lead creative at a brand with real purpose, real product, and real momentum.
We offer a competitive salary and benefits package, flexible working, and the chance to do some of the most meaningful work of your career.
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: https://abbottbenefits.com/
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/, and on Facebook at https://www.facebook.com/AbbottCareers.
The base pay for this position is
$90,000.00 – $180,000.00In specific locations, the pay range may vary from the range posted.
JOB FAMILY:
Project Management
DIVISION:
LNGO Lingo
LOCATION:
United States > Alameda : 2901 Harbor Bay Parkway
ADDITIONAL LOCATIONS:
WORK SHIFT:
Standard
TRAVEL:
Yes, 10 % of the Time
MEDICAL SURVEILLANCE:
No
SIGNIFICANT WORK ACTIVITIES:
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.
EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf
EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf
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