Administrative Assistant (Technology / Marketing)
At a glance
Entry-level General Marketing role at Westdale Asset Management. Dallas · full-time · no salary stated · we estimate $52,000–$60,000.
Westdale Asset Management has not published a salary for this role. The figure below is our estimate, not theirs.
growthroles summary, based on the employer's posting.
What you'll do
- Enter department invoices and billbacks, then reconcile receipts for Marketing and Technology card spending
- Coordinate vendor communication while supporting purchases of technology and marketing products and services
- Configure systems and enter information across Marketing and IT platforms
- Track project deadlines, follow up with team members, and organize data for department reporting
- Help assemble recurring marketing, reputation, service desk, spend, ROI, budget, and ITGC reports
What you bring
- Intermediate ability with Word, Excel, Outlook, and Teams is required
- You bring strong organization, time management, communication, detail focus, and problem-solving skills
- You can pick up unfamiliar software quickly and use it comfortably
- Business coursework or a related degree is helpful
Who this fits
This entry-level role suits someone organized, comfortable with technology, and interested in administrative work spanning Marketing and IT. You must work forty hours each week on-site in the Dallas office, Monday through Friday during normal business hours. Commuting is required, and applicants must already be authorized to work for any United States employer because visa sponsorship is unavailable.
From the employer
Rate: $21.00 - $23.00 per hour (non-exempt) depending on skills, experience and education.
Start Your Career at the Intersection of Real Estate, Technology, and Marketing.
Westdale is looking for a professional, organized and detail-oriented Administrative Assistant to assist our corporate team in our office in Dallas at The Epic. This is an entry-level administrative position and a great opportunity for someone who wants exposure to the Information Technology and Marketing sides of a large, national real estate organization. You won't be limited to one narrow area. You'll work alongside our teams and gain hands-on experience with business systems, vendors, purchasing, financial processes, reporting and projects that support Westdale's operations across the country. If you're organized, comfortable with technology, good with numbers and spreadsheets, and interested in learning how a modern business operates behind the scenes, we'd love to hear from you.
Position Requirements
- Excellent administrative and business skills including organization, time management, communication, attention to detail and problem solving.
- Proven intermediate level experience using Microsoft productivity software including Word, Excel, Outlook, and Teams.
- Ability to learn and become comfortalbe with new software quickly.
- Business related degree or college classes helpful.
- Ability to work 40 hours a week in the office during normal business hours (Monday-Friday, 8:30 am-5:30 pm). Commuting to our office is required. This is 100% on-site. There is no remote or hybrid option.
- Candidates must be legally authorized to work for any employer in the United States. (Westdale is unable to sponsor an employment visa for this position.)
Position Duties
- Manage and enter department invoices and billbacks
- Assist with vendor relationships, communication and coordination
- Support vendor procurement and purchasing for technology and marketing products and services.
- Perform system configuration and data entry within Marketing and IT platforms
- Assist team members with projects, timelines and follow-ups
- Manage credit card receipt reconciliation for Marketing and Technology expenses
- Collect, organize and review data used in departmental reporting
- Help prepare recurring reports, including:
- Monthly Marketing Reports
- Monthly Reputation Review Reports
- Monthly Service Desk Reports
- Monthly Marketing Spend Reports
- Annual Marketing ROI Reports and Budgets
- Quarterly IT General Controls (ITGC) Reports
- Assist with other Marketing and Technology initiatives as you grow into the position.
We offer a competitive salary, good benefits, and an energetic environment. Our benefits include:
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short-term and long-term disability insurance
- 401(k) plan with company match
- Flexible spending accounts
- Paid vacation, personal/sick time, and holidays
- Tuition reimbursement
- Credit union
- Service recognition awards
- Employee assistance program
- Apartment rental discounts
Our application process includes employment, criminal background checks, and drug screens.
Rate: $21.00 - $23.00 per hour (non-exempt) depending on skills, experience and education.
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