Human Resources and Communications Coordinator

This position is on-site Monday - Friday.

The HR & Communications Coordinator provides administrative, operational, and communications support to the Human Resources department and Employee Ownership Committee (EOC). The Coordinator manages assigned activities, maintains accurate documentation, monitors deadlines, and collaborates with HR team members and committee leaders to support consistent program delivery and continuous improvement.

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

• Employee Communications: Develop and coordinate internal communications and content that support HR programs, policies, and employee engagement, maintaining consistent messaging and branding.
• Employee Ownership Committee Support: Provide operational and communications support to the EOC and its subcommittees, coordinating meetings and employee ownership initiatives and maintaining continuity of committee activities.
• EOC Project Coordination: Track committee initiatives, provide regular progress updates to committee leadership, and communicate issues affecting priorities, timelines, or delivery.
• HR Program Support: Support the administration of HR programs and processes in partnership with HR and payroll, including benefits, employee documentation, and compliance-related activities.
• Years of Service Recognition: Coordinate the years of service recognition program to ensure timely and consistent recognition of employee milestones.
• HR Inbox and Employee Support: Monitor the HR inbox and serve as a point of contact for employee and applicant inquiries, coordinating timely responses and follow-through with the HR team.
• Front Desk Support: Provide backup front desk coverage.
• Invoice Processing: Code, track, and enter HR invoices into the payment system, coordinating with vendors and internal partners to support accurate and timely processing.
• HR Records and Systems: Maintain accurate HR records and system information, support reporting and data quality, and contribute to HR systems and process improvements.
• Recruiting Support: Support recruiting activities through candidate communication, interview coordination, and participation in screening activities as assigned.
• HR Projects and Events: Coordinate assigned HR projects, training activities, and employee events in collaboration with HR partners.
• Onboarding and Offboarding: Support onboarding and offboarding activities to promote consistent employee experience and timely completion of required processes and documentation.

Required Qualifications

• Associate or bachelor’s degree in related field required.
• Minimum of three (3) or more years of administrative experience required.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong written, verbal, and interpersonal communication skills, including drafting, proofreading, and formatting clear employee communications for review and approval.
• Functional understanding of design software such as Canva or Vizio.
• Strong organizational, time management, and coordination skills, with attention to detail and the ability to track deadlines and follow through on assigned tasks.
• Ability to maintain confidentiality, exercise sound judgment, and collaborate effectively in addressing employee questions and HR operational needs.

Preferred Qualifications

• Human resources experience preferred.
• Bilingual proficiency preferred.
• Project management experience preferred.
• Project management software experience a plus.