Marketing & Proposal Coordinator

Company: Wetland Studies and Solutions, Inc.
Locations: Lititz, PA
Additional Locations: n/a
Work Site: On Site
Req ID: 230541

Position Overview

LandStudies, a Davey company, is seeking an organized, proactive, and detail-oriented Marketing & Proposal Coordinator to manage our end-to-end proposal creation, marketing campaigns, and lead-tracking systems.

Reporting directly to the Design Division Coordinator, this role serves as the central engine during fast-paced RFP bidding cycles – driving team productivity, maintaining schedule milestones, and holding technical contributors accountable to deadlines. Simultaneously, you will oversee LandStudies’ day-to-day marketing presence, manage our CRM pipeline, and coordinate collaborative bidding efforts across parent company offices (WSSI / Davey).

Key Responsibilities

Proposal & RFP Coordination

• Lead and assemble compliant, high-quality proposal and grant packages from kickoff to submission.
• Establish submission schedules, coordinate milestones, draft administrative sections, and gather/integrate technical content from subject matter experts.
• Drive team accountability and maintain workflow momentum during time-sensitive bidding windows.
• Serve as the primary LandStudies liaison for joint bidding opportunities and collaborative proposals with parent company teams (WSSI / Davey).

Grants & Funding Acquisition

• Research federal, state, and local grant opportunities aligned with LandStudies' ecological restoration capabilities; maintain an active tracking calendar.
• Draft, write, and package grant applications, narrative justifications, and required supporting documentation.
• Coordinate cross-functional input to meet strict grant submission deadlines.

Marketing & Brand Communications

• Plan and execute marketing campaigns, digital newsletters, website updates, and social media schedules under leadership direction.
• Manage company social media channels: produce graphics, craft posts, engage with audiences, and evaluate analytics to optimize reach.
• Curate and maintain LandStudies’ digital asset library, including project photography, case studies, project descriptions, and standard proposal templates.

Business Development & Pipeline Tracking

• Administer LandStudies’ CRM platform (Salesforce), ensuring real-time accuracy across active leads, historical bids, cold inquiries, and follow-ups.
• Triage incoming business development inquiries and calls; evaluate prospective leads, log them in the CRM, and route qualified opportunities to leadership within 24-48 hours.
• Provide occasional administrative support to the main office phone line and Field Operations/Maintenance teams.

Events & Community Outreach

• Manage logistics, exhibit materials, promotional collateral, and expense tracking for industry trade shows and conferences.
• Represent LandStudies at conference exhibits, municipal meetings, and community events (approximately 6-12 events annually, with occasional evening or weekend requirements).

Qualifications

• Education: Bachelor’s degree in Marketing, Communications, Public Relations, Environmental Studies, or a related discipline.
• Experience: 3-5 years of progressive experience in proposal coordination, marketing, or business development support. Prior experience within the A/E/C (Architecture, Engineering, Construction) or environmental consulting sectors is strongly preferred.
• Technical Proficiency:
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Working proficiency in Adobe Creative Cloud (specifically InDesign and Acrobat).
• Direct experience with – or a demonstrated aptitude to quickly learn, administer, and maintain – CRM systems (e.g., Salesforce).
• Core Competencies:
• Exceptional time management, deadline prioritization, and detail orientation.
• Strong written and verbal communication skills, paired with the diplomatic assertiveness needed to hold technical team members to submission schedules.
• Relationship-building skills to collaborate smoothly across multidisciplinary teams and remote corporate offices.

Additional Information

Work Environment, Schedule & Travel

• Schedule: Core working hours are Monday through Friday, 8:00 AM to 5:00 PM, averaging 43-45 hours per week. Schedule flexibility is required to accommodate project deadlines or event schedules outside standard hours.
• Location: Based primarily in-office at our Lititz, PA location. Occasional remote work flexibility may be considered at management’s discretion based on operational needs.
• Travel: Up to 25% travel, including occasional out-of-state travel for conferences or client meetings (overnight stays will not exceed 5 consecutive nights).
• Physical Demands: Prolonged stationary periods at a desk/computer terminal; frequent communication via phone, video, and in-person; manual operation of standard office equipment; and occasional handling or moving of event display materials.

What We Offer*

• Competitive Compensation & Paid Leave: Paid time off (PTO) and paid holidays.
• Retirement & Ownership: 401(k) retirement savings plan with company match, plus discounted stock purchase options in a 100% employee-owned company.
• Health & Wellness: Comprehensive group health, dental, and vision insurance plans.
• Career Growth: Structured opportunities for professional development and advancement within a national network.
• Equipment: All necessary job-specific equipment, hardware, and software provided.
• Employee Programs:
• Employee Referral Bonus Program (Send-A-Friend).
• The Davey Tree Family Scholarship program for children of employees.
• Company charitable matching gift program.

*All listed benefits available to eligible employees

Divisional Overview

About LandStudies

At LandStudies, a Davey company, we’re leading the way in environmental restoration. We’re not your typical landscaping company; we transform landscapes into thriving ecosystems. Since 1989, our work has directly contributed to sustainable water resources and natural habitat restoration in our community.

As part of Davey Resource Group, Inc. and The Davey Tree Expert Company, we combine the entrepreneurial spirit, agility, and close-knit culture of a local environmental firm with the resources, stability, and scale of an employee-owned national leader.

The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.

Wetland Studies and Solutions, Inc., a Davey company, provides a full range of natural and cultural resource consulting services and is based in Gainesville, Virginia. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there’s a place for you at Davey. To learn more, visit Davey.com.

Accommodations: If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions.

If you need assistance at any time, please contact us at 1-877-411-7601 or at Recruiting@davey.com.

Employment Type: Permanent
Job Type: Full Time
Travel Expectations: Up to 25%