Executive Assistant to Founder for a Marketing Agency (Remote)
Paired Open · verified Oct 9, 2026 At a glance
Mid-level General Marketing role at Paired. Remote, Spain · full-time.
Pay not stated General Marketing salary
growthroles summary, based on the employer's posting.
What you'll do
- Arrange the founder’s flights, stays, ground transport, dining reservations and trip plans
- Keep personal appointments and commitments organized, including medical, fitness and grooming bookings
- Stay ahead of visa renewals, residency papers, licenses and other personal administration
- Coordinate household vendors, repairs and deliveries, while handling errands, returns and gift requests
- Manage a cross-time-zone calendar and resolve urgent logistics independently with discretion
What you bring
- At least two years supporting a founder, executive, entrepreneur or C-level leader
- You can work across Dubai and European time zones and have substantial remote experience across multiple zones
- You bring executive or founder support experience, plus strong English communication and organizational skills
- You can manage international travel and lifestyle logistics, stay highly responsive and work independently under pressure
Who this fits
This suits an experienced executive-support professional who is proactive, discreet and steady when schedules shift or urgent requests arise. You’ll need availability across Dubai and European time zones, and comfort working autonomously without frequent direction; the role is fully remote.
From the employer
Paired is a global recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.
About Our Clients
Our client is the founder of a Dubai-based agency operating in a fast-paced international environment. The founder moves fast, communicates directly, and has very high standards. The right person for this role genuinely enjoys operating in high-responsibility environments and takes pride in making chaos look effortless.
This role is for someone who is naturally proactive, highly organized under pressure, emotionally steady, and extremely responsive. You will be managing personal logistics, travel, scheduling, household coordination, and lifestyle operations with minimal oversight.
If you need step-by-step instructions, frequent check-ins, or structured corporate environments, this role will not be a fit.
Responsibilities
- Coordinate personal travel arrangements including flights, accommodations, transportation, restaurant reservations, and itineraries
- Manage personal scheduling including medical appointments, fitness sessions, grooming, and other lifestyle commitments
- Handle visa renewals, residency documentation, licenses, and other personal administrative requirements proactively
- Coordinate household-related operations including vendors, maintenance, deliveries, installations, repairs, and property-related communication
- Manage personal errands, sourcing requests, returns, exchanges, and gift procurement
- Communicate with external stakeholders including accountants, lawyers, building management, concierge services, and vendors
- Handle time-sensitive and last-minute logistical requests efficiently
- Maintain accurate calendar management across different time zones
- Anticipate problems before they arise and execute solutions independently
- Ensure a high level of confidentiality, professionalism, and discretion at all times
High-Level Execution
- Proactively identify and resolve challenges before they arise
- Work autonomously and make confident, well-informed decisions swiftly
- Communicate with clarity, precision, and professionalism
- Uphold the highest standards of discretion and confidentiality consistently
- Remain composed and effective in high-pressure situations
- Exude natural assertiveness with a calm and measured approach
- Bring extensive experience working remotely over multiple years
- Possess in-depth knowledge of the hospitality, luxury, and travel industries
- Efficiently coordinate and manage international vendors independently
Requirements
- At least 2 years of experience supporting a founder, executive, entrepreneur, or C-level professional
- Availability across Dubai and European time zones required
- Strong experience working remotely across multiple time zones
- Polished, presentable and professional appearance
- Socially sophisticated, boasting high emotional intelligence
- Proven track record in affluent and high-achieving settings
- Must be highly responsive, detail-oriented, and reliable
- Excellent spoken and written English with strong communication skills
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Highly proactive, resourceful, and capable of operating independently without constant supervision
- Comfortable working in a high-responsibility environment with changing schedules and urgent requests
- Strong internet research and problem-solving skills
- Able to maintain professionalism and composure under pressure
- Experience coordinating international travel and lifestyle logistics is highly preferred
- Candidates with only junior VA or entry-level administrative experience may not be considered
This Role Is NOT a Fit For:
- Junior VAs looking for training
- Candidates who require constant direction
- People who struggle with urgency or changing priorities
- Candidates who prefer highly structured corporate environments
- Candidates unavailable outside rigid working hours
- Applicants without prior executive/founder support experience
Benefits
- Competitive salary.
- Work with fast-scaling, premium brands
- Fully remote role with a dynamic, growth-driven team
- Clear opportunities for career growth and advancement
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