Senior Specialist, Marketing Operations
At a glance
Senior Marketing Operations role at Otsuka ICU Med Careers. Remote, United States · full-time · no salary stated · we estimate $119,494–$166,088 across the United States.
Otsuka ICU Med Careers has not published a salary for this role. The figure below is our estimate, not theirs.
growthroles summary, based on the employer's posting.
What you'll do
- Move Marketing Communications work from intake through creation, review, approval and final completion
- Set project boundaries, outputs and key dates, then clarify each stakeholder’s responsibilities
- Keep project plans, dashboards and updates current so teams can track progress, priorities, resource needs, risks and deadlines
- Coordinate creative, content and digital assignments, raising risks, competing demands and possible delays early
- Find workflow slowdowns and recommend fixes, while supporting marketing technology and project platform adoption
What you bring
- A bachelor’s degree in communication, marketing, business administration or a related field from an accredited institution
- At least three years in marketing operations, project coordination or a related role within an in-house or corporate marketing team
- Experience using a project management platform such as Workfront, Wrike or another listed tool
- Knowledge of creative, digital, content and promotional production workflows, plus experience documenting workflows or improving processes
Who this fits
This role suits someone who can handle several projects and deadlines, work independently, and coordinate across functions. It is largely sedentary and typically involves travel under five percent of the time.
From the employer
Position Summary
The Specialist, Marketing Operations supports the planning, coordination, and execution of Marketing Communications projects and initiatives. This project management role focuses on improving operational efficiency through structured project intake, workflow management, resource coordination, project tracking, and process improvement. Working collaboratively with internal stakeholders and cross-functional teams, the specialist helps ensure projects are clearly defined, appropriately prioritized, and delivered on time. The position also maintains standardized processes and reporting to improve visibility, accountability, and overall Marketing Communications team effectiveness.
Essential Duties & Responsibilities
- Coordinate Marketing Communications projects from intake through development, review, approval, and completion.
- Define project scope, deliverables, timelines, milestones, and stakeholder responsibilities.
- Maintain project plans, dashboards, and status reports to provide visibility into project progress, priorities, resource needs, risks, and deadlines.
- Monitor project progress and proactively communicate updates, risks, competing priorities, and potential delays.
- Coordinate assignments and deliverables across creative, content, digital, and other Marketing Communications functions.
- Identify workflow bottlenecks and recommend process improvements that increase efficiency and accountability.
- Support the adoption and optimization of marketing technology and project management platforms.
- Perform other duties as assigned.
Knowledge & Skills
- Excellent verbal and written communication skills.
- Strong project coordination, organization, and time-management skills.
- Ability to manage multiple projects, priorities, and deadlines in a fast-paced environment.
- Strong collaboration and customer service skills, with the ability to work effectively across functions.
- Sound judgment and decision-making skills.
- Ability to work independently with minimal supervision.
- Proficiency in Excel, Word, PowerPoint, and Outlook.
- Familiarity with project management and workflow-management platforms.
Minimum Qualifications, Education & Experience
- Must be at least 18 years of age.
- Bachelor’s degree in Communication, Marketing, Business Administration, or a related field from an accredited college or university.
- Minimum of 3 years of experience in marketing operations, project coordination, project management, or related environment within an in-house Marketing Communications or corporate marketing team.
- Familiarity with project management platforms such as Workfront, Wrike, Asana, Monday.com, or Smartsheet.
- Understanding of marketing production workflows, including creative development, digital marketing, content, and promotional materials.
- Experience documenting workflows, developing process improvements, or supporting marketing technology tools.
Work Environment
- This is largely a sedentary role.
- This job operates in a professional office environment and routinely uses standard office equipment.
- Typically requires travel less than 5% of the time.
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