Administrative Executive Assistant (Sales & Marketing) - Oceana Palms
At a glance
Mid-level General Marketing role at Mymvw. Marriott's Oceana Palms · full-time · no salary stated · we estimate $79,153–$133,500 across the United States.
Mymvw has not published a salary for this role. The figure below is our estimate, not theirs.
growthroles summary, based on the employer's posting.
What you'll do
- Keep the sales and marketing leaders' calendars current, then arrange their meetings and travel
- Prepare letters, reports and presentations, and route incoming correspondence with relevant files attached
- Track marketing tour availability and entries, checking manifests for accurate SE, premiums, effort codes and TO details
- Run Cognos and OTM reports, and check TO log entries each day before preparing the report every two weeks
- Maintain organized paper and digital records while protecting confidential business information
What you bring
- You have three to five years in administrative or executive support
- You can use Microsoft Office, Excel, PowerPoint and Outlook, and handle multiple systems at once
- You bring strong written and spoken communication, organization, and judgment with sensitive information
Who this fits
This role suits an administrative professional supporting senior sales and marketing leaders, with calendar, meeting and travel coordination experience. You must be available for varied shifts, holidays and both weekend days. The work includes extended periods standing, sitting or walking, and handling items weighing up to ten pounds without assistance.
From the employer
Are you looking for a place where meaningful moments are made together?
At Marriott Vacations Worldwide (MVW), we make vacation dreams come true for travelers around the world in a supportive, friendly work environment. As the Executive Administrative Assistant, Sales & Marketing, you will provide high-level administrative support to the Vice President of Marketing and Vice President of Sales at Oceana Palms. In this critical role, you will help drive operational efficiency by managing calendars, coordinating meetings and travel, preparing reports and presentations, handling confidential information, and supporting key business initiatives. Your organizational expertise and proactive approach will help our Sales and Marketing leaders focus on delivering exceptional vacation ownership experiences for our Owners and guests.
Where great benefits lead to a life fulfilled.
- Competitive Pay
- Medical/Dental/Vision/401K opportunities
- Travel discounts
- Credit Union Membership
- Tuition Reimbursement
- Professional Counseling & Family Support
- Growth and Development Opportunities
*Benefit eligibility will vary by position
As an Executive Administrative Assistant, a typical day will include:
- Prepares letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
- Opens, reads, and prepares answers to routine letters.
- Locates and attaches appropriate files to incoming correspondence requiring replies.
- Creates and maintains computer- and paper-based filing and organization systems for records, reports, documents, etc.
- Transmits information or documents using a computer.
- Ability to handle multiple systems simultaneously, along with proficiency in reading, writing and comprehension.
Guest Experience and Company Standards
- Interact with colleagues and guests professionally and promptly.
- Contribute to team goals.
- Maintain confidentiality of proprietary materials and information.
- Always follow company policies and safety procedures.
To Become an Executive Administrative Assistant at MVW:
- Available to work various shifts, holidays, and both weekend days.
- Reach overhead and below the knees, perform bending, twisting, pulling, and stooping, and be able to stand, sit, or walk for an extended period of time. Lift/Carry/Push/Pull Items that Weigh up to 10lbs without assistance.
- Must possess the ability to navigate multiple computer systems simultaneously, along with proficiency in reading, writing, and comprehension.
- Position may require background and drug screening contingent on company policy in accordance with applicable legal requirements.
- #CallCenter
- Min 3-5 years of administrative or executive support experience.
- experience supporting a senior leader, director, or executive preferred.
- Strong proficiency in Microsoft, Office, Excel, PowerPoint, Outlook, and reporting.
- Excellent written and verbal communications.
- Demonstrated ability to manage confidential information and sensitive business matters.
- Strong organizational skills, including, calendar management, meetings, travel arrangements, and follow-up.
- Ability to manage multiple priorities in a fast- paced sales and marketing environment.
- Ability to demonstrate professionalism, discretion, accountability, and independent judgement.
- Manages marketing tour availability, manifest, input of tours and reviewing tour manifest to ensure the Front Desk is putting accurate information on SE, premiums, effort codes and TO information.
- Runs all Cognos and OTM reporting for marketing and sales.
- Daily entry and quality assurance check of all TO logs with bi-weekly TO report.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
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