Administrative Assistant - Sales & Marketing
At a glance
Entry-level General Marketing role at HSH. Bangkok.
Pay not stated General Marketing salary
Growth Roles summary, based on the employer's posting.
What you'll do
- Prepare and proofread confidential correspondence, reports, forms, and memorandums for sales and marketing leaders
- Record meeting discussions, turn them into minutes, and circulate the finished documents
- Screen visitors and calls, coordinate leaders’ calendars, arrange meetings, and send appointment reminders
- Sort and route mail while flagging urgent correspondence for prompt attention
- Gather departmental input for the marketing plan and combine it for distribution
What you bring
- A bachelor’s degree in hospitality management or a related discipline
- At least two years in administrative or secretarial work, preferably in a luxury hotel
- Strong written and spoken English, with careful attention to detail and solid computer ability
- Good organizational skills for handling schedules, correspondence, supplies, and office equipment
Who this fits
You’ll suit a junior support role focused on secretarial work for sales and marketing leaders. The position is based in Bangkok and favors someone comfortable working in a luxury hotel setting.
From the employer
Working alongside our wonderful team at The Peninsula Bangkok, we are seeking a dedicated and professional Administrative Assistant - Sales & Marketing. This role is pivotal in ensuring the smooth and efficient operation of the division, providing crucial secretarial and administrative support.
- An opportunity to work for a prestigious luxury hotel in Bangkok.
- A stimulating environment to learn and grow within a strong Sales & Marketing team.
- A favorable remuneration package.
Key Responsibilities
- Prepare, type, and proofread correspondence, memorandums, reports, and forms including confidential materials for the Director of Sales & Marketing, the Director of Sales, and other team members as directed.
- Take, transcribe, and distribute minutes of meetings.
- Receive and screen office visitors and callers; manage schedules and set up appointments. Answer calls, arrange appointments for superiors, and issue appointment reminders.
- Manage incoming and outgoing correspondence: receive, open, sort, log, and route mail, highlighting urgent items requiring immediate attention.
- Initiate requisitions for office supplies and promotional materials for managerial approval.
- Monitor and control stationery inventory; manage the handling and maintenance of office supplies and equipment, ensuring cleanliness and organization of personal and superior’s office areas.
- Coordinate the marketing plan process, including collecting information from relevant departments and consolidating the plan for distribution.
- Perform general administrative duties and other tasks as assigned.
Job Requirements:
- Bachelor’s degree in hospitality management or a related field.
- Minimum of 2 years of proven experience in an administrative or secretarial role, preferably within a luxury hotel environment.
- Excellent English communication skills (written and verbal).
- Strong organizational, computer skills, high attention to detail.
We are delighted to receive your resume and will liaise directly with suitable applicants.
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