Communications Coordinator
At a glance
Mid-level Communications role at Four Seasons. Four Seasons Palm Beach · full-time.
Pay not stated Communications salary
Growth Roles summary, based on the employer's posting.
What you'll do
- Handle guest calls and chat messages, sending each request to the right department
- Explain hotel services, amenities, events, and local information accurately
- Process wake-up calls, guest messages, room requests, and event communications
- Use the switchboard, PMS, and messaging systems while keeping communication equipment working
- Coordinate with hotel teams on requests, follow-up, and Front Office administrative support
What you bring
- A high school diploma or equivalent experience is required
- Experience in administration, customer service, or a hotel setting is preferred
- Clear English communication, strong organization, and accurate problem-solving under pressure
- Comfort with Microsoft Office, property management systems, and learning several software tools
- Availability for mornings, evenings, weekends, and holidays, plus authorization to work in the United States
Who this fits
You’ll suit a guest-facing coordinator role that depends on warmth, accuracy, multitasking, and urgency. The position sits on the Reservations team and supports Front Office operations. It is full time in Palm Beach and requires varied shifts, including mornings, evenings, weekends, and holidays. You must already be authorized to work in the United States.
From the employer
About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
Here at Palm Beach Island’s only Five-Star, Five-Diamond resort, the feel is timeless, charming, and intimately connected to our private beachfront just steps beyond our front door. Every detail and memorable experience tells the story of the warmth and spirit of our iconic island. Dining at Four Seasons Resort Palm Beach is an experience in and of itself, with inspiration drawing from a Michelin star collaboration and the local elements. The crowning jewel of the Resort is Florie’s, the only restaurant and bar in the United States in partnership with Mauro Colagreco, recently recognized as Best of the Best in The World's 50 Best Restaurant awards. Write the next chapter of your career in an authentic Palm Beach paradise.The Communications Coordinator plays a critical role in delivering seamless and professional guest communication, serving as the central point of contact for all incoming calls and digital messaging. This position ensures all guest inquiries are handled efficiently, accurately, and with a high level of hospitality. The role contributes to the overall guest experience by providing timely information, coordinating requests, and maintaining clear communication across departments. Success in this role requires strong multitasking abilities, attention to detail, and a warm, service-oriented approach.
About the role:
The Communications Coordinator is responsible for managing all incoming guest communications, including phone calls and chat messaging, while supporting hotel operations through administrative coordination. This role ensures efficient routing of information, timely responses, and exceptional service delivery across all communication channels. This position is part of the Reservations team, reporting to Reservations Management.
What you will do:
Answer and direct incoming calls in a professional, friendly manner, using guest names when possible
Manage and respond to guest inquiries through chat messaging platforms, routing to appropriate departments when needed
Provide accurate information about hotel services, amenities, events, and local area details
Handle guest requests, concerns, and complaints with professionalism and urgency
Manage wake-up calls, messages, and internal communications in a timely and accurate manner
Operate and maintain the hotel’s communication systems, including switchboard, PMS, and messaging tools
Assist with call routing functions such as transfers, forwarding, holding, and screening
Coordinate and fulfill special guest communication requests for rooms and events
Ensure all communication equipment is maintained and functioning properly
Collaborate with departments to ensure seamless guest service and follow-up on requests
Perform administrative tasks and support overall Front Office operations as needed
What you bring:
High school diploma or equivalent experience
1–2 years of experience in an administrative, customer service, or hotel environment preferred
Strong verbal and written communication skills with a warm and professional demeanor
Excellent multitasking, organizational, and problem-solving skills
Ability to work efficiently under pressure and manage competing priorities
Proficiency in English (reading, writing, and speaking)
Strong computer skills, including Microsoft Office and property management systems (Opera preferred)
Ability to learn and navigate multiple software systems simultaneously
Attention to detail and accuracy in handling guest information
Flexible availability to work mornings, evenings, weekends, and holidays
What we offer:
Competitive Salary & Wages
401(k) Retirement Plan
Excellent training and development opportunities
Complimentary accommodations at other Four Seasons Hotels and Resorts
Complimentary dry cleaning for employee uniforms
Complimentary employee meals
Schedule & Hours:
Full-time schedule, including mornings, evenings, weekends, and holidays
Work Authorization:
Candidates must have valid authorization to work in the United States at the time of application.
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