V101 - Bilingual Executive & Creative Assistant

Duck Open · verified Sep 10, 2026

8 Locations Mid-level Creative

Mid-level Creative role at Duck. 8 Locations.

Role brief

Growth Roles summary, based on the employer's posting.

What you'll do

You'll organize executive calendars, inboxes, appointments, and commitments while resolving conflicts early
You'll track deliverables across internal and external contacts and follow up until work is complete
You'll arrange travel, events, meals, venues, and other logistics for executive activities
You'll lead projects through completion and support magazine production, communications, and creative work
You'll create branded visuals, mockups, and event collateral while keeping outputs consistent

What you bring

Bring two to three years supporting executives, senior leaders, or high-profile professionals
Use graphic design skills to keep visual materials aligned with brand standards
Show experience moving projects from initial concept to finished delivery
Communicate comfortably with government officials, media contacts, vendors, and other external stakeholders
Work confidently with Microsoft Office, Google Workspace, calendar and meeting tools, design software, and AI productivity tools

Who this fits

This role suits a proactive self-starter who can balance executive support with creative production, work with limited supervision, and manage competing priorities carefully. English and Spanish are required, along with availability for the stated 8:00 AM to 5:00 PM Pacific shift. The company describes its opportunities as remote roles with US-based employers, while the specific location is not provided.

From the employer

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Join Job Duck as an Executive Assistant with a Graphic Design background, where you'll play a pivotal role in supporting executive operations while contributing to impactful visual communications. This position is ideal for a proactive professional who thrives in a fast paced environment, takes ownership of projects, and consistently drives initiatives through completion. You'll manage high level administrative responsibilities, coordinate events and travel arrangements, and support brand consistency across a variety of creative projects. Success in this role requires strong judgment, exceptional communication skills, resourcefulness, and the ability to anticipate needs while delivering solutions. If you are an innovative and reliable self starter who enjoys balancing executive support with creative work, this opportunity offers a dynamic and rewarding career path.

•Monthly compensation range: 1060 USD- 1150 USD

Responsibilities include, but are not limited to:

Track deliverables and follow up with internal and external stakeholders to ensure timely task completion

Coordinate and oversee calendar management, scheduling, and appointment booking

Manage executive email communications and maintain an organized inbox

Collaborating with the Chief of Staff to align priorities

Following up with team members to ensure task completion

Leading projects from start to finish with minimal supervision

Booking travel, events, and coordinating logistics including meals and venues

Scheduling appointments and resolving conflicts proactively

Communicate professionally with government officials, media contacts, vendors, and business partners

Review and deconflict executive calendar commitments to maximize efficiency

Utilize AI tools to improve efficiency, productivity, and workflow management

Managing email and calendar with accuracy and foresight

Support magazine production activities, including theme development, article coordination, design support, and print coordination

Prepare, organize, and maintain executive documentation and communications

Lead assigned projects from initiation through successful completion

Develop office communications, event collateral, and creative mockups as needed

Create and update visual materials while ensuring brand consistency across all outputs

Requirements:

•2- 3 years of experience supporting executives, senior leadership, or high profile professionals

•Background in graphic design with the ability to maintain brand consistency across visual materials

•Experience coordinating projects from concept through completion

•Comfortable communicating with government officials, media representatives, and external stakeholders

•Proficiency with AI tools to improve productivity and workflow efficiency

•Strong organizational and project management skills

•Ability to manage multiple priorities while maintaining attention to detail

•Familiarity with design, publication, and production workflows is highly valued

•Proficiency with Microsoft Office Suite, Google Workspace, calendar management platforms, virtual meeting tools, graphic design software, and AI-powered productivity tools

Work Shift:

8:00 AM - 5:00 PM [PST][PDT] (United States of America)

Languages:

English, Spanish

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.