Medical Operations & Implementation Manager
At a glance
Mid-level Solutions & Sales Engineering role at Dermafix Spa. Louisville · full-time.
Pay not stated
Growth Roles summary, based on the employer's posting.
What you'll do
- Coordinate each spa’s move into compliant medical operations across multiple locations
- Complete state registrations with legal and compliance partners and apply HIPAA and medical-board protocols
- Help recruit and verify Nurse Practitioners, PAs, and RNs, then guide onboarding and policy training
- Set up medical-supplier accounts and oversee readiness for RF, laser, and microneedling equipment
- Visit new locations to train teams, inspect compliance readiness, and support service launches
What you bring
- Background in medical spa, aesthetic-clinic, or healthcare operations work
- Experience coordinating projects, managing vendors, and training teams
- Regular travel capability, with trips reaching up to seventy percent
- An RN, NP, or PA clinical background is beneficial but not required
Who this fits
You’ll suit a hands-on manager who can coordinate compliance, staffing, suppliers, equipment, and launches across multiple spa sites. The role requires regular nationwide travel, potentially up to seventy percent, and supports services such as medical weight loss, HRT, injectables, and laser treatments. Clinical credentials can help but are not mandatory.
From the employer
Job Title: Medical Operations & Implementation Manager / Medical Spa Integration Coordinator
Location: Travel Required – Multiple Spa Locations Nationwide
Job Type: Full-Time | Travel Required | Multi-Site Support Role
Salary: $3,500 to $5,500 per month
- Performance Bonuses for Achieved Milestones
About Us: We are a rapidly expanding spa company transitioning into a medical-grade aesthetic and wellness brand. With multiple locations and high-demand services being added, we are seeking a Medical Operations & Implementation Manager / Medical Spa Integration Coordinator to support our transformation. This role is ideal for someone with operational savvy, medical spa or clinical experience, and a hands-on approach to implementation and compliance.
Position Overview: You will coordinate the full rollout of medical operations across multiple spa locations. From legal compliance and staffing to vendor setup and on-site training, you’ll serve as the point person to ensure smooth, compliant, and consistent transformation of each location into a high-functioning medical spa.
Key Responsibilities:
Medical Spa Transition & Compliance
- Coordinate the operational transformation of day spas into compliant medical spa facilities
- Work closely with legal and compliance teams to complete state registrations
- Implement protocols in line with HIPAA and state medical board requirements
Staffing Support
- Assist with recruitment and credential verification of Nurse Practitioners, PAs, and RNs
- Support onboarding, policy rollout, and clinical team orientation
Vendor & Equipment Coordination
- Set up and manage vendor accounts with medical suppliers (e.g., Allergan, Galderma, McKesson)
- Oversee installation and readiness of devices like RF, laser, and micro needling equipment
Travel & On-Site Implementation
- Travel to newly transitioned spa locations to:
*Train staff on medical protocols and procedures
*Conduct readiness inspections for compliance and quality
*Provide support for new service launches
Program Rollout & Sales Enablement
- Help develop and implement services including:
*Medical weight loss
*Hormone Replacement Therapy (HRT)
*PDO Threads
*Neurotoxin (Botox & Dyspot)
*Derma Fillers
*Vitamin shots (B12,MICC shots, NAD+shots
*RF Micro needling, CO2 Laser treatments, and more
- Support front desk and sales teams to improve treatment education and consultation skills
Qualifications:
- Experience in a medical spa, aesthetic clinic, or healthcare operations role
- Understanding of medical compliance and spa regulations (preferred but not required)
- Strong project coordination, vendor management, and team training skills
- Willing and able to travel regularly to spa locations (up to 70%)
- Clinical background (RN, NP, PA) a plus, but not required
What We Offer:
- Competitive monthly salary: $3,500 – $5,500
- Bonus potential for hitting milestone goals and successful location launches
- Dynamic, fast-paced work environment with growth opportunities
- Be part of a transformative journey in the med spa industry
Ready to Join Us?
If you’re excited to make a real difference in people’s lives through expert aesthetic care, send us your updated resume along with your best contact number and email. Our recruiting team can’t wait to connect with you!
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