Marketing & Administrative Specialist - North York
At a glance
Mid-level General Marketing role at Colliers. Toronto · CA$48,112–CA$75,000 base.
growthroles summary, based on the employer's posting.
What you'll do
- Track deal milestones for the team and keep clients and colleagues informed as key dates approach
- Maintain prospect and opportunity records, then prepare proposals and presentations with marketing support
- Handle lease paperwork, vouchers and supporting documents, alongside tenant and property email updates
- Build market surveys and tour books, arrange property visits, and join client meetings and local industry events
What you bring
- At least two years in sales or administrative work in a professional setting
- You have used Adobe Creative Suite, including InDesign
- You work confidently in Word, Outlook, Excel and PowerPoint, with strong written and verbal communication
Who this fits
This role suits someone with professional sales or administrative experience who wants to support brokerage transactions and marketing. You’ll work four days on site at the North York office. Applicants must already be authorized to work full time in Canada; visa sponsorship is unavailable.
From the employer
Accelerate your success at Colliers.
Why Colliers?
As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.
A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces with Most Trusted Executive Teams, among others.
**this position is hybrid (4 days on site), based out of our North York, ON office**
About you
As a Brokerage Project Specialist, you are experienced professional looking to take the next step of your career in commercial real estate! Your background includes delivering exceptional sales support to internal and external clients. In this position, you will be supporting marketing, operational duties and transactional management with a high level of business acumen and entrepreneurial spirit – which means YOU will be an integral part of the team’s success.
In this role, you will…
- Help oversee the team’s transactions, tracking critical dates and regularly updating clients and colleagues
- Maintain company databases to track prospects and business opportunities
- Create/format proposals and presentations, collaborating with Colliers Marketing to help curate team marketing collateral
- Bring a great attitude in learning the business and local marketplace by attending local business and industry events, networking, and participating in client meetings
- Process executed lease/amendment paperwork, create vouchers, collect pertinent documentation, sending tenant/property eblasts, create market surveys, print tour books, schedule tenant tours, etc.
What you’ll bring
- At least 2+ years of sales or administrative experience in a professional environment (preferably real estate, sales, legal, architectural, construction or related)
- Adobe Creative Suite (InDesign) experience required
- Commercial real estate experience is an asset
- High proficiency in MS Office Suite (Word, Outlook, Excel, PowerPoint)
- High level of initiative and excellent communications skills, both oral and written
Pursuant to the laws regarding job postings in Toronto, ON Colliers is disclosing the following information:
Approximate Salary Range for this Role: $48,112/year - $75,000/year
Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Colliers does not use AI-enabled tools to sort or decline applications. All decisions are made by our talent acquisition team.
We are creating a talent pipeline for anticipated vacancies. By applying now, you’ll be among the first considered when positions become available.
What we offer:
Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.
Career growth: Advance your career and achieve your goals with industry-leading training and development programs.
Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion
Global network: Join a global team of 28,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.
Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.
Direct applicants only please, no agencies.
Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com.
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