Junior Proposal Specialist
At a glance
Entry-level Revenue & Sales Operations role at ATCO. Calgary · full-time.
Pay not stated
growthroles summary, based on the employer's posting.
What you'll do
- Help prepare bids, quotes and customer submissions for service and construction work, including drafting copy and assembling technical input
- Collect project scope, pricing, schedules, methods and backup documents, then organize them into submission packages
- Gather project examples, staff resumes, equipment details and technical material from teams, and help estimators compile pricing
- Check RFP, RFQ and RFI requirements, verify submissions follow instructions, and track deadlines and milestones
- Maintain templates, content libraries, version records and project files, while supporting proposal meetings and handover materials
What you bring
- Post-secondary training in business, communications, marketing, engineering technology, construction management or a related area
- One to three years in proposal coordination, project administration, estimating support, construction administration or similar work
- Working knowledge of Microsoft Office 365, especially Word, Excel, PowerPoint and SharePoint
- Strong writing, speaking, document editing and formatting skills, with close attention to detail
Who this fits
This junior role suits someone building skills in proposals, estimating support and project coordination, who can organize competing work and meet tight deadlines. You’ll work from the Calgary office and report to the Project Manager, Services.
From the employer
Who We Are
ATCO Frontec provides facilities management, remote operations, infrastructure, construction, and defense support services across Canada and internationally. We partner with government, Indigenous, industrial, commercial, and defense clients to deliver safe, reliable, and innovative solutions in both urban and remote environments. Our success is built on operational excellence, strong client relationships, and the expertise of our people.
Position Summary
ATCO Frontec is seeking a Junior Proposal Specialist to join the growing ATCO Facility Solutions (AFS) Services team. Reporting directly to the Project Manager, Services, this role will work closely with Project Managers, Estimators, Operations personnel, and subject matter experts to develop high-quality proposals and customer submissions for service and construction projects.
This position is ideal for an organized and detail-oriented individual who is interested in developing skills in proposal development, estimating support, project coordination, and business communications. The successful candidate will play an important role in supporting the preparation of competitive and compliant proposals that contribute to the growth of the AFS business.
Key Responsibilities
Support the Sr. Manager, Project Manager and Estimator in the preparation of proposals, quotations, bids, and customer submissions for AFS service and construction projects.
Assist in drafting proposal content, coordinating technical inputs, and compiling submission packages.
Gather and organize scope, pricing, schedules, project methodologies, and supporting documentation required for proposal development.
Coordinate with internal stakeholders to obtain project experience, staff resumes, equipment information, and technical content.
Support estimators in assembling cost information and proposal pricing documentation.
Assist with reviewing customer requests for proposals (RFPs), requests for quotations (RFQs), and requests for information (RFIs).
Conduct compliance reviews to ensure customer requirements and submission instructions are met.
Maintain proposal templates, standard content libraries, and document version control.
Support proposal kickoff meetings, review meetings, and lessons-learned sessions.
Track proposal schedules, milestones, and submission deadlines.
Maintain proposal records, project files, and supporting documentation within SharePoint and other company systems.
Assist with preparing presentation materials, client-facing documents, and project handover packages.
Support continuous improvement initiatives related to proposal development and project delivery processes.
Qualifications
Post-secondary education in Business, Communications, Marketing, Engineering Technology, Construction Management, or a related field.
1-3 years of experience in proposal coordination, project administration, estimating support, construction administration, or a related role.
Strong written and verbal communication skills with exceptional attention to detail.
Ability to organize multiple priorities and meet tight deadlines.
Proficiency in Microsoft Office 365, particularly Word, Excel, PowerPoint, and SharePoint.
Strong document formatting and editing skills.
Ability to work collaboratively with project teams, estimators, operations personnel, and management.
Interest in facilities services, maintenance programs, and construction project delivery.
Experience with estimating software, Salesforce, SharePoint, or proposal management tools is considered an asset.
Preferred Attributes
This is Full time work form office job located at Calgary office
Strong organizational and analytical skills.
Self-motivated with a willingness to learn and grow within a dynamic and expanding team.
Ability to manage competing priorities in a fast-paced environment.
Customer-focused mindset with strong problem-solving abilities.
Interest in developing a career pathway into proposal management, estimating, project coordination, or project management.
Career Development Opportunity
This role provides an excellent opportunity to gain hands-on experience in proposal development, estimating support, and project delivery within ATCO Facility Solutions. The successful candidate will work directly with experienced Project Managers and Estimators while contributing to the continued growth of AFS services and construction operations.
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