Sales & Marketing Program Coordinator - Fixed Term 2 year contract
At a glance
Mid-level Marketing Operations role at AbbVie. Belgrade · full-time.
Pay not stated Marketing Operations salary
growthroles summary, based on the employer's posting.
What you'll do
- Move promotional materials through review, track design changes and deadlines, and share certification status with stakeholders
- Arrange logistics for sales meetings, launches, congresses and education events, including approved materials and invitations
- Log project costs, monitor promotional spend, and check orders, estimates and invoices before sending them for processing
- Distribute marketing materials to sales teams, keep inventory records, and respond to requests and feedback
What you bring
- You have worked in sales administration or a coordination position
- You have supported events, meetings or comparable activities
- You can use Microsoft Office and business systems such as databases or approval platforms
- You write and speak English fluently
Who this fits
This mid-level coordinator role suits someone who can manage varied projects, deadlines and detailed administrative work independently while supporting colleagues. It is a two-year fixed-term hybrid position based in Belgrade, with office days on Tuesday, Wednesday and Thursday. On-site event support is needed when required.
From the employer
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
As Sales & Marketing Program Coordinator , you’ll work closely with Product Managers and the Sales and Marketing Manager, to coordinate promotional material approvals, support the planning and delivery of events, and provide practical support to the Allergan Aesthetics sales team.
You’ll also work with other internal stakeholders and external suppliers to keep projects on track, within budget and in line with applicable local requirements, company procedures and codes of practice.
Key responsibilities
Promotional material approval
- Coordinate the approval process for promotional materials, keeping stakeholders informed at each stage.
- Create requests in the company approval system for product materials and meetings.
- Follow up with Regulatory and Compliance teams to support timely reviews and approvals.
- Coordinate revisions to materials, including layout and design changes, and track deadlines through to final certification.
- Communicate approval status and final certification to relevant stakeholders.
- Manage material withdrawals in line with local procedures and requirements.
Events, congresses and meetings
- Coordinate logistics and administration for sales meetings, product launches, congresses and medical education events.
- Help ensure event materials and invitations are produced, approved and certified before use.
- Provide on-site logistical support when required.
- Maintain an annual event calendar to help sales teams plan ahead and manage busy periods.
Budget and expenditure tracking
- Record and communicate project costs through the appropriate tracking systems.
- Track promotional spend against the agreed tactical plan and liaise regularly with the Sales and Marketing Manager, Product Managers and Finance.
- Check that purchase orders, estimates and invoices are accurate and within budget, then submit them to Finance or the external accounting agency for processing.
Sales team support
- Coordinate the distribution of new and updated marketing materials and promotional items.
- Track inventory and distribution to help ensure sales teams have the materials they need.
- Respond to sales team requests and gather feedback on the usefulness of materials.
We’re looking for someone with experience in a sales administration or coordination role. Experience in a regulated industry is an advantage, but not essential.
You’ll bring:
- Strong organization and planning skills, with a track record of managing multiple projects and meeting deadlines.
- Experience supporting events, meetings or similar activities.
- Confidence using Microsoft Office and other business systems, such as databases and approval platforms.
- Fluency in written and spoken English.
- The ability to prioritize a varied workload and deliver accurately under pressure.
- Adaptability and responsiveness in a fast-moving, matrixed environment.
- The ability to work independently and collaboratively, and to support colleagues when needed.
- Careful attention to detail and a focus on completing work to a high standard.
- A service-oriented approach and the ability to build trusted working relationships.
This is a two-year fixed-term hybrid position with Allergan Aesthetics based in our Belgrade office. The in-office days are Tuesday, Wednesday and Thursday.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
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