Executive Assistant (Community Investment & Communications)

Windward Energy Group Open · verified Sep 10, 2026

Hybrid Cardiff Full-time Mid-level Communications

Mid-level Communications role at Windward Energy Group. Cardiff · full-time.

Role brief

Growth Roles summary, based on the employer's posting.

What you'll do

You'll run the Director's business and personal administration, including diaries, travel, expenses and invoices
You'll organise political conferences, stakeholder events and agricultural shows, plus volunteering and merchandise
You'll prepare presentations, reports, briefings and communications using Microsoft Office
You'll maintain stakeholder records and mailboxes, issue DocuSign documents and record governance minutes
You'll uphold brand standards and support reporting for boards, investors and committees

What you bring

You'll bring previous PA or EA experience supporting Directors
You'll have event organisation experience and confidence with Word, Excel and PowerPoint
You'll show strong organisation, prioritisation, communication and attention to detail
You'll handle senior stakeholders with discretion, confidentiality and an adaptable approach

Who this fits

You'll suit a full-time, hybrid role in Cardiff where you support a Director and the wider Community Investment and Communications team. You'll need to build effective internal and external relationships, anticipate requirements and work confidently to deadlines. The role also calls for discretion, a professional telephone manner and comfort working with senior stakeholders.

From the employer

The Executive Assistant will provide a full range of administrative support to the Director in their business responsibilities and will also assist with his personal administration. This is an exciting opportunity to join a high growth business and play a key role in the continued success of an expanding and critical part of the organisation.

Organisation of events for Bute Energy e.g. Political Party Conferences, Stakeholder engagement events, Agricultural shows.
Coordination of volunteering opportunities for business.
Manage merchandise for Bute energy.
Extensive calendar and diary management.
Creation of presentations, reports and communication materials using the Microsoft Office suite.
Supporting in the role out of the business’ objectives.
Management of Director’s expenses, and other office related financial aspects such as invoice approvals.
Managing internal mailboxes.
Issue various contracts/documents for digital signing via DocuSign.
Arranging travel, including flights, trains, hotels, restaurants and taxis.
Minute taking at team meetings and governance committees/boards.
Act as an advocate for the Community Investment & Communications team, promoting awareness and consistent application of Bute's brand and communication standards across the business and externally i.e. partnerships, events, sponsorships.
To support the Community Investment and Communications Director to prepare all necessary reporting to satisfy the needs of the board, investors and committees.
To provide administrative assistance to the wider team where necessary.

Key Accountabilities

Maintaining external stakeholder list for events and engagement.
Ensuring calendar and diary are up to date.
Ensuring travel and accommodation cost bookings provide best value for the business.
Management and submission of expenses.
Ensuring meeting agendas and briefing packs are prepared in advance.
Minute taking at key committee meetings.

Knowledge & Skills

Ability to assist with new systems / databases
Confidence to deal with high level stakeholders
Excellent organisational skills and attention to detail
Strong communication and presentation skills, both written and verbal
Ability to work as part of a team and form good working relationships, internally and externally
Ability to prioritise and pre-empt requirements
Proven ability to maintain discretion and confidentiality
Flexible and adaptable
Excellent telephone manner
Confident, determined and deadline driven.

Experience & Qualifications

Experience in organising events
Experience in working with the Microsoft Office suite (Word, Excel and PowerPoint)
Previous experience in a PA/EA role supporting Directors