Assistant Director, Eastin Center for Career Readiness, Moody College of Communication

Job Posting Title:

Assistant Director, Eastin Center for Career Readiness, Moody College of Communication

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Hiring Department:

Moody College of Communication

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Deliver career advising and program service delivery that supports student career planning needs with results of high satisfaction. Serve as the Eastin Center’s liaison to academic departments and student groups. Oversee the office communication efforts to foster meaningful connections with students and stakeholders through regular promotion of career-related events, employment opportunities, and services. Manage for-credit internship enrollment and ensure timely student progress toward the completion of curricular requirements. Assist the Associate Director with the development, planning, and execution of curricular and co-curricular career education. Facilitate training and supervision of undergraduate student course assistants and hourly employees. Assist with the promotion, selection process, and timely distribution of internship funding from multiple scholarship funds. When required and appropriate, supervise the work of the career coaching staff.

Responsibilities

Individual and small group career coaching:

• Provide high quality, high-touch, and customer-service driven career advising, coaching, and education to students across all Moody College of Communication majors.

• Advise in a hybrid environment (in person and online), individually and/or in small groups on all phases of career development, including resume reviews, mock interviews, career exploration, and internship and job search strategies.

Group career programming and presentations:

• Present career planning concepts to students through small and large group career preparation workshops and seminars. Deliver career content in curricular and co-curricular spaces.

• Assist with presentation preparation and lead section(s) of a required Moody Foundations course focused on career readiness.

• Plan, coordinate, and present industry-focused career programming and workshops that offer tailored resources and opportunities for careers, professional development, and employer connections. Assist with outreach and program development for relevant Moody stakeholders, including faculty, staff, and student organizations.

• Work with the Associate Director of Career Education and the external relations team to develop engaging, student-facing employer events with clearly articulated learning outcomes.

• Maintain current knowledge of industry trends in order to identify potential areas for team growth.

Assist with daily operations, including appointment and drop-in coverage, and with training and supervision of undergraduate student assistants and staff:

• Manage the smooth delivery of daily career coaching and drop-in operations to maintain regular availability of services.

• Help with occasional hiring and semesterly training for undergraduate course assistants to support the delivery of the COM 302E course.

• Regularly update training materials for Eastin Center and curricular use; assist with updating and maintaining documentation for onboarding and ongoing professional development.

Manage Eastin Center communication, event promotion, messaging, student awareness, and tracking:

• Manage shared inbox and voicemail to ensure timely and accurate communication. Monitor incoming messages, respond directly or route messages to the appropriate departments or team members. Maintain organized records of correspondence and ensure follow-up actions are completed efficiently.

• Follow guidelines and processes for approval and review of communications to ensure Moody College brand alignment and strategic use of communication channels.

• Promote career-related events, workshops, job fairs, and seminars to drive student participation. Partner with Eastin Center team members and Marketing and Communication team to develop strategic messaging and ensure consistent, on-brand, and timely messaging.

• Develop visually engaging, on-brand presentations and written materials to support the Eastin Center’s initiatives, programs, and communications as needed. Materials may include slide decks, web content, promotional content, and emails.

• Manage projects as appropriate to ensure timely updates of public-facing materials and handouts. In collaboration with career coaches and the associate director, conduct ongoing review of Eastin Center materials and web presence to ensure that they are current, accurate, and credible.

Internship course and internship funding administration for Moody College:

• Work with the Senior Associate Dean for Undergraduate Education and Teaching Excellence to learn the administrative and instructional processes for COM 350. Assume course management responsibilities for COM 350 when deemed appropriate. Ensure timely student progress toward the completion of course requirements.

• Provide direction on the application, selection, and distribution process of awards for the College’s unpaid internship funds once per academic term. Promote funding award opportunities to Moody College students, faculty, staff to ensure high application rates.

• Oversee selection process including the vetting of applicant’s materials for financial need, scholarship status, other areas of supplemental funding, and internship position requirements. Maintain clear communication with all students and stakeholders throughout the process.

• Build meaningful partnerships with staff to harness interdepartmental expertise.

• Fully participate in all Moody College of Communication signature events and programs which include but are not limited to: Career Expo, Honors Day, Family Weekend, CommUnity and Gone To Texas, Graduation and Commencement events, and Freshman/Transfer Orientation.

• Other duties as assigned

Required Qualifications

Master’s degree from a communications or higher education-related academic program. Excellent verbal and written communication skills. Proficient in gathering and interpreting data for reporting and change management. Ability and willingness to build working partnerships across multiple offices and departments. Keen awareness and familiarity with marketing events and programs to college students. Strong presentation skills both in-person and online. Demonstrated initiative and follow-through skills involving tact, diplomacy, and judgment in dealing with colleagues, subordinates, students, faculty, and administrators. Work with flexibility, punctuality, and professional demeanor.

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Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

At least 3 years of experience in a collegiate career services workplace setting. Demonstrated abilities in developing and administering grant or award distribution programs. Significant experience in developing new programs or initiatives related to student success in career planning and development.

Salary Range

$68,000 + depending on qualifications

Working Conditions

• Typical office environment.

• Flexible Work Arrangements available.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.