Coordinator, Marketing
Mid-level General Marketing role at RioCan. Toronto · full-time · CA$60,000–CA$70,000 base.
Growth Roles summary, based on the employer's posting.
What you'll do
- Keep calendars, inboxes, meetings, files, approvals, and shared marketing materials organized
- Help deliver onsite events, pop-up markets, seasonal activations, and community programs
- Track project schedules, budgets, spending, purchases, invoices, and marketing reports
- Handle guest questions across phone, email, chat, and other digital channels
- Compile campaign data, research competitors and markets, and support digital marketing work
What you bring
- Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Canva
- Strong written and verbal communication, customer service, organization, and deadline management
- Ability to juggle multiple tasks while maintaining careful attention to detail
- Availability for evening and weekend work when required
- Marketing education, Adobe Suite, photography, Yardi or another ERP, and social media experience are assets
Who this fits
You'll suit a detail-focused marketing coordinator who enjoys keeping schedules, files, approvals, budgets, and vendor coordination on track. The role is based onsite at The Well in Toronto, with evening and weekend availability required when needed. You should be comfortable working independently and with a team while handling guest questions and event support.
From the employer
Who We Are:
For over 30 years, our entrepreneurial mindset and strategic vision have fueled our growth into one of Canada’s largest and most successful REITs. Our retail-focused and mixed-use portfolio reflects our commitment to creating vibrant community spaces where people want to shop, live, work, and play. We take pride in our strong legacy while continuously adapting, innovating, and investing in the future. We’re proud to be recognized as one of Canada’s Most Admired Corporate Cultures, Canada’s Greenest Employers, Canada’s Best Diversity Employers, and a Greater Toronto Top Employer.
At RioCan, we believe our people are our greatest strength. We foster a welcoming, inclusive culture where employees can connect authentically, grow continuously, and bring their whole selves to work. Here, you’ll find opportunities to learn, lead, and make an impact every day.
This position is at The Well, a one-of-a-kind destination with great potential for impact. This employment opportunity is with Allied REIT.
What is The Well?
The Well is a unique and innovative joint venture between Allied and Riocan.
Located at Spadina and Front, The Well brings together three million square feet of retail, office, and residential space constructed over 7.7 acres. Through this, The Well sets the stage for meaningful experiences that draw people from down the street and across the globe to eat, shop, work, live and play in Toronto.
Purpose
Reporting to the Senior Manager, Marketing, The Well, the Marketing Coordinator is a primarily administrative role that provides essential day-to-day operational support to the Marketing team. The focus of this position is keeping the department highly organized and running smoothly through meticulous calendar and inbox management, meeting coordination (agendas, materials, and notes), tracking deadlines and approvals, maintaining accurate files and shared folders, and coordinating with internal stakeholders and external vendors. This role requires exceptional attention to detail and strong follow-through to ensure marketing materials, programs, and supporting collateral are current and accurate.
Responsibilities
- Support the planning and execution of onsite events and marketing programs, including pop-up markets and seasonal activations.
- Assist with community programming and ancillary revenue initiatives, including coordinating logistics, payments, insurance and event documentation.
- Maintain schedules for marketing and ancillary projects, tracking timelines, budgets and expenditures.
- Manage purchase and invoice administration, ensuring accuracy and timely processing.
- Support budget tracking and reporting for marketing initiatives.
- Maintain an up-to-date marketing files and materials.
- Help prepare presentations for monthly partnership reporting.
- Monitor and respond to guest inquiries across phone, email, website chat and other digital platforms while tracking insights.
- Administer the gift card program, including monitoring inventory, processing and reconciling transactions and preparing reports.
- Support marketing reporting by compiling campaign data, conducting competitor and market research, monitoring industry trends, and assisting with digital marketing initiatives.
- Other duties as assigned.
Qualifications
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Canva
- Excellent verbal and written communication skills
- Proven organizational skills and ability to meet deadlines
- Strong customer service skills
- Strong multi-tasking skills
- Detail oriented
- Able to work both independently and as part of a team
- Available to work evenings and weekends as needed.
- Adobe Suite (Photoshop, Illustrator, and/or InDesign)
- Photography
- Yardi or other ERP
- Degree, Diploma or a Certificate in Marketing
- Event photography experience
- Social Media experience
Must have:
Would be an asset:
Allied determines individual compensation by work location and other factors, including relevant experience, education and internal equity.
Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply.
This role is a current vacancy on the Allied team.
We value human connection and experience. While Allied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people.
We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. All qualified candidates are encouraged to apply.
We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process. Please reach out to talent@alliedreit.com if support is needed.
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