Marketing Coordinator
Pittsburgh Full-time Mid-level General Marketing
Mid-level General Marketing role at Pittsburgh Cultural Trust. Pittsburgh · full-time · from $43,000 base.
SalaryStated by Pittsburgh Cultural Trust
From $43,000
Base salary for this role, in USD per year, as published in the posting.
Worked out from 9 postings that stated pay, median $117,000. Last updated Mar 10, 2026.
Role brief
Growth Roles summary, based on the employer's posting.
What you'll do
- Move campaign assets, copy, specifications, and delivery details to the right destinations
- Track invoices, estimates, documentation, and payment progress
- Send materials through review and approval, then follow up on revisions
- Coordinate vendors, timelines, deliverables, and updates across campaign projects
- Maintain trackers, files, calendars, workflow records, and settlement information
What you bring
- Bachelor’s degree in marketing, communications, arts administration, business administration, or a related field preferred
- Experience with campaign support, administrative workflows, asset trafficking, invoices, approvals, or vendors preferred
- Microsoft Office proficiency plus strong organization, communication, proofreading, follow-up, and file-management skills
- Professional judgment, discretion, initiative, collaboration, and the ability to handle competing deadlines
Who this fits
You’ll suit this role if you’re organized, detail-focused, and comfortable coordinating with marketing teams, vendors, media partners, sponsors, artists, and other external contacts. It is an individual-contributor position with no supervisory or institution-wide strategic duties. The job is primarily office-based, includes limited travel of less than five percent, and may occasionally require lifting twenty to thirty pounds or extended computer use.
From the employer
Position Summary:The Marketing Coordinator provides administrative and operational support for marketing campaign execution, including asset trafficking, invoice tracking, approval routing, vendor coordination, campaign logistics, marketing settlement preparations and workflow administration.
This position collaborates with Marketing staff, internal departments, vendors, media partners, sponsors, artists, and other external partners to support the timely and accurate completion of campaign materials, approvals, and administrative processes.
Knowledge, Skills & Experience Required:Education: Bachelor’s degree in marketing, communications, arts administration, business administration, or a related field preferred.
Work Experience: Experience supporting marketing campaigns, administrative workflows, asset trafficking, invoice tracking, approval routing, or vendor coordination preferred.
Managerial Experience: Prior management experience is not required.
Technical Skills: Proficiency with Microsoft Office required. Strong organization, communication, proofreading, follow-up, and file-management skills required. Familiarity with project management tools, shared file systems, invoice processes, and digital asset organization preferred.
Intangibles: Candidates should demonstrate professionalism, sound judgment, attention to detail, initiative, discretion, collaboration, and the ability to manage competing priorities in a deadline-driven environment.
Essential Functions:Primary Job Responsibilities:
Budgetary Responsibility: This position supports budget administration by tracking invoices, estimates, and related documentation for review by the Manager of Marketing Campaign Operations.
Decision-Making Responsibility: This position exercises routine judgment in organizing workflows, monitoring follow-up items, distributing assets, and coordinating administrative needs.
Strategic Responsibility: This position supports campaign execution and process consistency but does not have institution-wide strategic responsibility.
Reporting Requirements: This position maintains trackers and compiles campaign, expense, approval, vendor, delivery, sales, attendance, and audience information as requested.
Travel Requirements: Limited travel of less than 5% is required.
Physical Demands: This position is primarily office-based. Occasional lifting of 20–30 lbs. may be required. The employee must be able to sit and view a computer screen for extended periods.
Salary: starting at $43,000
The Pittsburgh Cultural Trust is an equal opportunity employer. All applicants are considered for employment without attention to race, color, age, religion, sex, sexual orientation, gender identity, ethnicity, national origin, veteran or disability status.
Employees are expected to be able to perform the essential duties and responsibilities of this position, with or without job modification/reasonable accommodation. If an employee believes a job modification/reasonable accommodation is needed, please contact Human Resources so that a review can be conducted. The Pittsburgh Cultural Trust strives to comply with the accommodation provisions of the Americans with Disabilities Act, Title VII of the Civil Rights Act, the Pregnant Workers Fairness Act, and other related federal, state, and local laws.
This position collaborates with Marketing staff, internal departments, vendors, media partners, sponsors, artists, and other external partners to support the timely and accurate completion of campaign materials, approvals, and administrative processes.
Knowledge, Skills & Experience Required:Education: Bachelor’s degree in marketing, communications, arts administration, business administration, or a related field preferred.
Work Experience: Experience supporting marketing campaigns, administrative workflows, asset trafficking, invoice tracking, approval routing, or vendor coordination preferred.
Managerial Experience: Prior management experience is not required.
Technical Skills: Proficiency with Microsoft Office required. Strong organization, communication, proofreading, follow-up, and file-management skills required. Familiarity with project management tools, shared file systems, invoice processes, and digital asset organization preferred.
Intangibles: Candidates should demonstrate professionalism, sound judgment, attention to detail, initiative, discretion, collaboration, and the ability to manage competing priorities in a deadline-driven environment.
Essential Functions:Primary Job Responsibilities:
- Coordinate the trafficking and distribution of campaign assets, copy, specifications, and delivery instructions.
- Monitor invoices, estimates, supporting documentation, and payment status.
- Route materials for internal and external review, approval, and revision follow-up.
- Support vendor coordination by confirming specifications, timelines, deliverables, and routine project updates.
- Assist with campaign logistics across print, digital, email, social, outdoor, and media placements.
- Maintain project trackers, shared files, calendars, recap materials, and workflow documentation.
- Compile campaign expense, delivery, and performance information as requested for marketing settlements.
- Coordinate with internal teams and external partners to support accurate and timely project execution.
- Support diversity, equity, accessibility, and inclusion through ongoing learning and inclusive workplace practices.
- Perform other duties as assigned.
Budgetary Responsibility: This position supports budget administration by tracking invoices, estimates, and related documentation for review by the Manager of Marketing Campaign Operations.
Decision-Making Responsibility: This position exercises routine judgment in organizing workflows, monitoring follow-up items, distributing assets, and coordinating administrative needs.
Strategic Responsibility: This position supports campaign execution and process consistency but does not have institution-wide strategic responsibility.
Reporting Requirements: This position maintains trackers and compiles campaign, expense, approval, vendor, delivery, sales, attendance, and audience information as requested.
Travel Requirements: Limited travel of less than 5% is required.
Physical Demands: This position is primarily office-based. Occasional lifting of 20–30 lbs. may be required. The employee must be able to sit and view a computer screen for extended periods.
Salary: starting at $43,000
The Pittsburgh Cultural Trust is an equal opportunity employer. All applicants are considered for employment without attention to race, color, age, religion, sex, sexual orientation, gender identity, ethnicity, national origin, veteran or disability status.
Employees are expected to be able to perform the essential duties and responsibilities of this position, with or without job modification/reasonable accommodation. If an employee believes a job modification/reasonable accommodation is needed, please contact Human Resources so that a review can be conducted. The Pittsburgh Cultural Trust strives to comply with the accommodation provisions of the Americans with Disabilities Act, Title VII of the Civil Rights Act, the Pregnant Workers Fairness Act, and other related federal, state, and local laws.
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