Community Events Marketing

HeyGen Open · verified Aug 19, 2026

San Francisco Mid-level Event Marketing

Mid-level Event Marketing role at HeyGen. San Francisco · no salary stated · we estimate $135,900–$167,750.

Estimated pay

HeyGen has not published a salary for this role. The figure below is our estimate, not theirs.

$135,900 – $167,750

What the middle half of mid-level event marketing roles in San Francisco paid, among postings that did state a salary.

Worked out from 28 postings that stated pay, median $143,750. Last updated Aug 18, 2026.

Role brief

Growth Roles summary, based on the employer's posting.

What you'll do

Build event plans from kickoff through wrap, including timelines, invites, copy, and Asana ownership
Coordinate venues, vendors, staff, contractors, and materials to keep each workstream on schedule
Travel to pop-ups, dinners, and activations for setup, attendee support, and teardown
Manage check-in, filming queues, attendee questions, and light event technology on site
Lead debriefs, capture learnings, and maintain reusable event checklists and templates

What you bring

Experience in events, hospitality, brand activations, or field marketing
Project management skills for timelines, task owners, deadlines, and multiple workstreams
Familiarity with Asana, Google Sheets, Airtable, or similar collaboration tools
Comfort with light event technology, physical materials, full event days, and evening work
Interest in AI or creator tools, with the ability to use AI to streamline workstreams

Who this fits

You’ll suit this role if you’re hands-on, organized, calm under pressure, and comfortable moving between planning, setup, event technology, and attendee conversations. You’ll work part-time on a contract basis, with event days at San Francisco venues, remote coordination between events, some evening happy hours, and reliable transportation required.

From the employer

About HeyGen

At HeyGen, our mission is to make visual storytelling accessible to all. Over the last decade, visual content has become the preferred method of information creation, consumption, and retention. But the ability to create such content, in particular videos, continues to be costly and challenging to scale. Our ambition is to build technology that equips more people with the power to reach, captivate, and inspire audiences.
Learn more at www.heygen.com. Visit our Mission and Culture doc here.

About the Role

We run experiential and enterprise events including branded pop-ups, conferences, dinners, and networking happy hours to introduce people to HeyGen's technology, build community and drive pipeline growth among creators, founders, enterprises, and startups. We're looking for a reliable, hands-on events expert to help run these events end-to-end, from planning through teardown, with a focus on detailed and smooth project coordination, travel, day-of logistics, and a great attendee experience.

This is a great fit for someone who's proactive, organized, detail oriented, calm under pressure, comfortable talking to attendees, and happy to switch between project tracking, physical setup, and tech/coordination tasks throughout an event cycle, and knows how to delight attendees.

Responsibilities

What You’ll Do

Own the event project and event campaign plan from kickoff to wrap — build and maintain timelines, task lists, draft email copy, send out invites, create graphic and marketing material requests and owners (DRIs) in Asana
Track deliverables, deadlines across workstreams (venue, swag, materials, staffing) and flag risks before they become problems
Own the events calendar and keep all stakeholders aligned with clear status updates and a single source of truth for each event
Coordinate vendors, internal teams, and contractors to keep everyone on schedule
Run pre-event check-ins and post-event debriefs; capture learnings and maintain reusable checklists/templates for future events
Travel required to host pop ups, dinners, activations, transport marketing materials (flyers, swag, etc) and provide on site event support

Pre-Event Prep

Confirm venue bookings, vendors, staff, and happy hour spaces
Place and track swag orders (hats, totes, stickers, banners) and confirm delivery before event day
Prepare event materials: QR code signage, flyers, branded menus, photo props
Set up check-in tooling (e.g., Luma app) and any booking sheets for filming stations
Set up banners, QR codes, iPad stands, monitors (LiveAvatar), and filming station backdrops
Arrange coffee cart, swag tables, flyers, and station signage orders and making sure they arrive to venue

Event Coverage

Manage attendee check-in via scanning app
Coordinate vendor staffing, training, technical set up, track time-slot sign-ups across multiple stations when hosting avatar filming activations, manage the lines, keep stations moving
Provision premium credits and help attendees set up HeyGen accounts
Hand out flyers and props, support photographer/testimonial capture
Triage attendee inquiries and route them to the right person (ambassador, enterprise, partnership, etc.)
Be a friendly, knowledgeable presence answer product questions and help attendees get the most out of the event
Support networking sessions and brief exec intros (mic/monitor setup)
Break down stations, pack up swag and equipment, settle with venue

Who You Are

Prior experience with events, hospitality, brand activations, or field marketing
Project management experience, able to build timelines, track tasks and owners, and keep multiple workstreams on schedule
Familiarity with project management / collaboration tools (Asana preferred; Google Sheets, Airtable, etc.)
Highly organized with strong attention to logistical detail
Comfortable managing multiple moving parts simultaneously (check-in + filming queues + attendee questions)
Friendly, personable, and confident talking to founders, creators, and prospects
Comfortable with light event tech (check-in apps, QR codes, tablets, shared tracking sheets)
Able to lift, move and transport event materials (swag boxes, banners, stands)
Available to work full event days, including evenings; reliable transportation to venues
Requirement: interest in or familiarity with AI / creator tools and ability to use AI to streamline workstreams where possible

Logistics

Type: Part-time, contract (event-based / hourly )
Location: On-site at event venues (SF) + Remote
Hours: Variable, 15-20 per week, event-based — typically full-day shifts (roughly 9 AM–5 PM, with some evening happy hours), plus remote prep/coordination time between events
Compensation: $25-$35/hr

Looking for candidates that have:

Great relationship-building capabilities
Strong written and verbal communication
Curiosity and resourcefulness
Comfort with ambiguity and startup pace
Attention to detail project management, including timely outreach and follow-up
Ability to take initiative and learn fast

Why Join Us

Work closely with a fast-moving, creative and collaborative team
Gain hands-on experience in both community-led growth and content marketing
Mentorship from marketing and go-to-market team members
Help shape how thousands of creators connect, grow and adopt new technology
Real-world experience in a high-growth startup environment
Flexible work environment with a team that values ambition, clarity, and curiosity