Proposal Coordinator - Roads & Highways
At a glance
Mid-level Revenue & Sales Operations role at Emit. Bengaluru · full-time.
Pay not stated
growthroles summary, based on the employer's posting.
What you'll do
- Help technical leads and project managers prepare water-project bids, gathering contributions from technical, business development and support teams
- Edit, format and assemble proposal files around client instructions, while checking tender compliance and proofreading for clarity
- Keep bid portals, proposal trackers, templates, CVs, project sheets and case studies current, including versions and deadlines
- Coordinate proposal reviews and approvals with water teams, proposal colleagues and technical leaders, then help package and submit bids
What you bring
- A bachelor’s degree in civil engineering or a related discipline
- Four to six years supporting bids or coordinating proposals
- Working ability with Word, PowerPoint, Excel and Adobe Acrobat
Who this fits
This mid-level coordination role suits someone who can manage several proposal deadlines and communicate across technical and support teams. The position is based in Bengaluru, India, and employment is conditional on passing a background check.
From the employer
The Proposal Coordinator provides essential support to Technical Leads in developing and delivering high-quality bids for water projects in the Middle East. Based in India’s GCC, the role ensures smooth coordination, document management, and compliance across the proposal lifecycle.
- Proposal Support
Assist Technical leads / Project Managers in preparing bids and tenders for Water projects.
Coordinate inputs from technical teams, business development, and support functions.
Format, edit, and compile proposal documents to meet client requirements.
Track all opportunities and bids on various portals
Track various proposals and maintain a tracker to monitor progress and deadlines
- Document & Content Management
- Maintain and update proposal templates, CVs, project sheets, and case studies.
- Ensure consistency in branding, style, and compliance with WSP standards.
- Track proposal versions, deadlines, and submission requirements.
- Collaboration & Communication
- Act as a liaison between the Water Team and the Proposal teams.
- Support scheduling of reviews, meetings, and approvals with the Head of Water / Technical Directors
- Communicate effectively with cross-functional stakeholders to gather inputs.
- Quality Assurance
- Conduct basic compliance checks against tender instructions.
- Proofread documents for accuracy, grammar, and clarity.
- Support final packaging and submission of proposals.
Skills & Competencies
- Strong organisational and coordination skills.
- Excellent written and verbal communication abilities.
- Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
- Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
- Ability to work under tight deadlines and manage multiple tasks simultaneously.
- Knowledge of transport and infrastructure sectors preferred.
Typical Requirements
- Bachelor’s degree in Civil Engineering or related field
- 4–6 years in proposal coordination or bid support.
BGV:
Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.
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