Marketing / Proposal Coordinator
At a glance
Mid-level General Marketing role at Clark. Costa Mesa · full-time · $70,500–$75,000 base.
Growth Roles summary, based on the employer's posting.
What you'll do
- You'll manage several proposals from kickoff through delivery while handling resumes, project pages, bid support, and qualification packages
- You'll coordinate pursuit teams and build strong working relationships with operations staff
- You'll write and edit RFQ and RFP responses, then develop materials for interview presentations
- You'll deliver compliant proposal documents and apply Clark's brand templates in InDesign and PowerPoint
- You'll maintain marketing databases and lead presentation preparation and speaking critiques
What you bring
- Bring at least two years managing proposals in the architecture, engineering, and construction industry
- Hold a bachelor's degree in communications, English, business, political science, or a related discipline
- Show writing or professional-services marketing experience with strong English and editing skills
- Use Adobe Creative Suite, especially InDesign and Illustrator, for document design and production
- Use Microsoft PowerPoint to create slideshow presentations
Who this fits
This role suits organized, strategic, creative, and team-oriented people who can manage competing deadlines and work effectively under pressure. You'll work full time in an office in Costa Mesa or San Francisco, with occasional travel to locations including active construction sites. Expect extended hours during critical periods, occasional after-hours responsiveness, physical desk and site work, and required drug fitness-for-duty screening.
From the employer
This full-time, in-office position can be based in Costa Mesa, CA or San Francisco, CA. Some travel is required.
Responsibilities
Proactively executes the full lifecycle of simultaneous proposals of various levels and complexity, while providing assistance on additional assignments—such as resumes, project pages, bid support, and small qualification packages— balancing independent production of their own proposals with delivering key sections or assignments under the direction and review of more senior team members.
Organize and support proposal teams; build positive relationships with operational staff to facilitate team collaboration, creativity, and effectiveness.
Assist in developing and executing winning RFQ and RFP responses, actively engaging and delivering at all stages of proposal development, including writing, editing, and visual communication.
Write and/or edit compelling proposal content that directly responds to questions in the RFQ or RFP.
Maintain full ownership for delivering a compliant proposal document.
Develop and edit presentation materials for team interviews. Initiate presentation preparation and critique public speaking skills.
Maintain Clark’s corporate brand standards across all marketing deliverables, including effectively implementing the company’s proposal and presentation templates in InDesign and PowerPoint.
Maintain company information, materials, and associated Marketing databases as required.
Basic Qualifications
2+ years of relevant and successful proposal management experience in the architecture, engineering, and construction (AEC) industry.
Bachelor’s degree with a major in Communications, English, Business, Political Science, or other relevant focus of study in writing, communication, and critical analysis.
Writing background and/or experience in marketing for professional services.
Proficiency using Adobe Creative Suite (primarily InDesign and Illustrator) for professional document design, layout, and production.
Proficiency in using Microsoft PowerPoint for slideshow presentations.
Preferred Qualifications
Confident personality with the ability to think strategically and help teams develop sound pursuit and proposal strategies.
Strong organizational, planning, and project management skills, and the ability to coordinate the activities of various team members when faced with multiple deadlines.
Demonstrated ability to write and communicate clearly and compellingly, with a strong command of English grammar and attention to detail.
A good eye for visualization, layout, and graphic design to facilitate appealing and effective communication using desktop publication software.
Creativity and resourcefulness, with the ability to execute creative ideas effectively.
Strong work ethic and problem-solving skills with a hands-on and team-oriented attitude.
The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.
The Physical Side of the Role: Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it's collaborating with colleagues, analyzing data, or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. While there are times for quiet concentration, you'll also be expected to move actively throughout the office and travel occasionally to various locations, including dynamic construction sites, utilizing different modes of transportation. The ability to lift and move objects up to 10 pounds regularly, and up to 25 pounds on occasion (think a box of files or small office equipment), is also required.
Your Work Environment: Your primary workspace will be in our professional office, which has a typical, quiet-to-moderate noise and light levels. As part of your work, you may also be required to visit active construction sites. These environments are naturally more dynamic and can include exposure to outdoor weather conditions, louder noise, and moving equipment. Your safety is our top priority, and you'll be expected to follow Clark Construction's safety policies and procedures, and all applicable laws, at all locations.
Our High-Performing Culture: This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.
A Drug Free Workplace: Clark promotes a drug free workplace. A pre-employment drug “fitness for duty” screening is required, and the company conducts random quarterly drug “fitness for duty” tests.
Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program. For this role the base salary range is $70,500 - $75,000. Compensation may vary outside of this range depending on a number of factors, including a candidate’s education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work.
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