Proposal Coordinator
At a glance
Mid-level Revenue & Sales Operations role at Brown. 300 Richmond Street · full-time.
Pay not stated
Growth Roles summary, based on the employer's posting.
What you'll do
- Guide Biology and Medicine investigators through pre-award applications for federal, state, industry and foundation funding
- Check proposals for quality, deadlines and compliance with applicable regulations, policies and procedures
- Provide administrative support across a varied portfolio of research grants and contracts
- Help researchers prepare submissions for scientific, training and career development projects
What you bring
- A bachelor’s degree, or an equivalent blend of education and experience
- Two to four years in related work, ideally including research administration
- Proposal preparation experience spanning both federal and non-federal grants
- Familiarity with Huron or comparable grants systems, plus eRA Commons, Research.gov, Grants.gov or ProposalCentral
Who this fits
You’ll suit work that requires careful planning, independent judgment and service to investigators managing complex funding submissions. The role is hybrid, full time, and scheduled for thirty-seven and a half hours weekly. A criminal background check and education verification are required, and the position cannot sponsor a visa.
From the employer
Job Description:
BioMed Research Administration offers a collaborative, results-focused environment where staff partner with departmental colleagues to comprehensive research support. This position provides administrative pre-award services to Division of Biology and Medicine investigators across a portfolio of federal, state, industry and foundation-funded research grants and contracts.
Under the general supervision of the Assistant Director, Pre-Award Services, the Proposal Coordinator plays an integral role in supporting researchers’ efforts to obtain funding for innovative scientific, training and career development projects. Serving as a trusted resource, this role guides investigators through the application process to ensure proposals are high-quality, submitted on schedule, and adhere to federal, state and institutional regulations, policies and procedures.
Job Qualifications
Education and Experience
Required: Bachelor’s degree
Required: 2-4 years of related experience, preferably in research administration
Experience with proposal preparation with federal and non-federal grants is desired.
Experience using Huron grants management systems (or similar) is preferred.
Familiarity with eRA Commons, Research.gov, Grants.gov and ProposalCentral is preferred.
Experience working with grants in a higher education or non-profit institution is preferred.
And/or an equivalent combination of education and experience
Job Competencies
Exceptional planning, organizing and critical thinking skills
Ability to manage high-volume, deadline-driven priorities
Excellent interpersonal and customer service skills
Adaptability to research administration software platforms
Strategic issue resolution and timely decision-making
Demonstrated ability to interpret policies and act independently in a highly complex regulatory/legal/fiscal environment
Proven track record of navigating complex environments and balancing the needs of a multifaceted stakeholder group
CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED
Benefits of Working at Brown:
Please review additional information on the Benefits of Working at Brown.
Recruiting Start Date:
2026-09-09Job Posting Title:
Proposal CoordinatorDepartment:
BioMed Research AdministrationGrade:
Grade 9Worker Type:
EmployeeWorker Sub-Type:
RegularTime Type:
Full timeScheduled Weekly Hours:
37.5Position Work Location:
Hybrid
Submission Guidelines:
The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.
Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.
Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.
This position is not eligible for visa sponsorship.
Still Have Questions?
If you have any questions you may contact employment@brown.edu.
Brown is an E-Verify Employer.
EEO Statement:
Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.
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