Sales & Marketing Admin (Contractor)

Boston Scientific bostonscientific.com Open · verified Sep 19, 2026

Singapore, 01, SG Mid-level General Marketing

Mid-level General Marketing role at Boston Scientific. Singapore, 01, SG.

Role brief

Growth Roles summary, based on the employer's posting.

What you'll do

Support the country leader, manager, and sales team with daily administration and office coordination
Keep HCP and hospital contact records accurate while managing mail, correspondence, reports, and documents
Run sponsorship workflows, contracts, travel, expenses, and event logistics through completion
Help assemble tender materials, review submissions for completeness, and circulate meeting information
Arrange meetings, travel, events, and communications, including rooms, conferencing equipment, and minutes when needed

What you bring

Hold a diploma and bring at least five years of relevant experience, while fresh graduates may also apply
Similar-role experience in medical devices is preferred
Use Microsoft Office applications and Concur effectively
Communicate clearly in written and spoken English
Handle tight deadlines, shifting requests, and heavy workloads with limited supervision

Who this fits

This contractor role suits an organized administrator who can coordinate sales support, sponsorships, tenders, meetings, travel, and events. You should be comfortable in a fast-paced environment, adapt quickly, improve processes, and maintain a positive working attitude. The listing places the role in Singapore.

From the employer

Additional Locations: N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

Key Responsibilities

General Administration:

Provide administrative support to the Country Leader/Manager/Sales Team
Coordinating office activities and operations to secure efficiency and compliance to company policies
Update and ensure the accuracy of the organization's databases (HCP list and Hospital contact details)
Organize team building activities
Sort incoming/outgoing mail, faxes, and courier deliveries for distribution.
Prepare and manage correspondences and collation of reports/documents to meet business timeline, as required

Team Administration

IRF (Sponsorship) Support
Ensure sponsorship documents are in compliance to the IRF requirement and submit through global workflow for approval.
Prepare the necessary agreement/contract and to be signed in accordance to Finance Approval Matrix after IRF is approved. Coordinate all logistics for events, conferences, and tradeshows when necessary (Assist in planning, coordination and set-up of tradeshows and other company events)
Coordinate all flights, transportation and expenses claims pertaining to sponsorship.
Ensure all supporting documents required by IRCP is done and filed accordingly.
Tender Support
Assist team to complete company profile part (provide necessary supporting documents)
Assist team to check all information is completed by team as 2nd eye.
Assist team to compile the tender supporting documents as needed
Prepare meeting agendas and ensure timely distribution of supporting material to members
Make business travel, meeting and other arrangements for HCP with smooth execution of travel arrangements and logistics
Coordinate departmental meetings, including meeting room bookings, ensuring teleconference and videoconference equipment are ready for use prior to meeting and meeting minutes if necessary.
Coordinate the organization and hosting of both local and overseas regional meetings, corporate events, as and when called upon
Assist in back office administration and processing of contracts, invoices, and other documents
Coordinate, schedule and organize activities, such as meetings, travel, department activities, and communication between all departments and offices as needed
Other administrative duties and ad hoc projects as required.
Request for brochures and demos from the SAP system as required.
Other ad hoc duties as required information.

Projects

Support the Country Leader in any projects as assigned

Requirements:

Diploma holder with at least 5 years of relevant experience; fresh graduates are welcome to apply
Experience in a similar role in medical devices is preferred
Proficient in Microsoft Office Applications, Concur
Positive working attitude with pleasant personality
Resilient and ability to adapt to fast paced environment
Good written and spoken in English communication skills
Be capable of managing tight deadlines, promptly addressing changes without disrupting schedules, and managing high volumes of work with minimal direct supervision
Process improvement mindset .

Requisition ID: 619958

Boston Scientific transforms lives through innovative medical technologies that improve the health of patients around the world. As a global medical technology leader for more than 45 years, we advance science for life by providing a broad range of high-performance solutions that address unmet patient needs and reduce the cost of healthcare. Our portfolio of devices and therapies helps physicians diagnose and treat complex cardiovascular, respiratory, digestive, oncological, neurological and urological diseases and conditions. Learn more at www.bostonscientific.com and follow us on LinkedIn.