Office Event Coordinator (m/f/d)

📌 Core Information

🔹 Job Title: Office Event Coordinator (m/f/d)

🔹 Company: Usercentrics GmbH

🔹 Location: Munich, Bavaria, Germany

🔹 Job Type: Full-time, On-site

🔹 Category: Office Management & Events

🔹 Date Posted: April 4, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: On-site

🚀 Job Overview

Key aspects of this role include:

• Planning and coordinating office events to foster a strong, inclusive team culture
• Managing office operations, supplies, and equipment to ensure a functional and welcoming workspace
• Collaborating with cross-functional teams to enhance organizational efficiency and employee experience
• Championing a positive, sustainable, and inclusive office culture
• Managing internal communication and acting as the primary point of contact for Munich colleagues and visitors

ASSUMPTION: This role requires a high level of organization, communication, and adaptability to manage multiple tasks and projects simultaneously. The ideal candidate will be outgoing, empathetic, and proactive, with a strong commitment to creating memorable experiences for employees.

📋 Key Responsibilities

✅ Plan and coordinate office events, including breakfasts, lunches, happy hours, team-building activities, and celebrations for birthdays, new joiners, work anniversaries, holidays, and other special occasions

✅ Manage office supplies, snacks, drinks, and equipment, handle vendor relationships, process invoices and payments, and maintain accurate expense records

✅ Oversee day-to-day office operations and environment, ensuring the space is functional, welcoming, well-organized, and compliant with safety standards

✅ Manage company merchandise and global gifting, including upkeep of the internal merch store, inventory maintenance, and preparing company-branded gifts for new hires, employee milestones, and special events

✅ Collaborate with cross-functional teams to support onboarding, workspace setup, inventory tracking, and cultural or team-wide initiatives

✅ Champion a welcoming, inclusive, and sustainable office culture by embedding eco-friendly practices, leading wellbeing initiatives, and fostering a sense of belonging through thoughtful, community-driven experiences

✅ Manage internal communication across Slack, intranet, and other tools, acting as the primary point of contact for Munich colleagues and visitors

✅ Take ownership of ad hoc projects as needed, supporting evolving business needs and identifying creative opportunities to improve the office environment and overall employee satisfaction

ASSUMPTION: This role requires a high level of adaptability and proactivity, as responsibilities may evolve and change based on business needs and employee feedback.

🎯 Required Qualifications

Education: Relevant education or training in event planning, office management, or a related field

Experience: At least 2 years of experience in event planning, office management, or a related role

Required Skills:

• Excellent organizational, communication, problem-solving, and time management skills
• Strong emotional intelligence, empathy, patience, and teamwork skills
• Proactive mindset, flexibility, and reliability, with the ability to meet deadlines and adjust to varying schedules
• Proficiency in Google communication tools and relevant software such as Slack, Asana, Canva, invoicing tools, and similar
• Strong fluency in written and spoken English; proficiency in German is a must
• Creative thinking and the ability to plan and execute engaging, fun, and memorable events and activities

Preferred Skills:

• Experience with sustainability and wellbeing initiatives in an office environment
• Familiarity with the company's industry or products

ASSUMPTION: Candidates with experience in event planning or office management in a fast-paced, growing environment may be particularly well-suited to this role.

💰 Compensation & Benefits

Salary Range: €35,000 - €45,000 per year (AI-estimated, based on market research and company size)

Benefits:

• Personal development budget
• Job-related language courses
• Flexible working hours and hybrid working options
• Workcations (in accordance with company policy)
• Regular team events and company outings

Working Hours: Full-time, 40 hours per week, with occasional evening events

ASSUMPTION: The salary range is an estimate based on market research and the company's size. Actual compensation may vary based on experience, qualifications, and performance.

📌 Applicant Insights

🔍 Company Context

Industry: Software Development, specifically focusing on consent management platforms (CMP) and user privacy

Company Size: Medium (201-500 employees), offering a dynamic and collaborative work environment with opportunities for growth and professional development

Founded: 2017, with a mission to provide privacy solutions that empower organizations to achieve full compliance with global privacy regulations while facilitating high consent rates and building trust with their customers

Company Description:

• Usercentrics is a global leader in the field of consent management platforms (CMP), following its company vision to build a world where user privacy enables a thriving digital ecosystem
• The company offers intuitive, customizable consent and preference management solutions for the web, apps, and connected TVs, trusted by over 500,000 global customers
• With offices in Munich, Lisbon, Prague, Copenhagen, Odense, and Buenos Aires, Usercentrics is dedicated to bringing privacy-led solutions to businesses globally

Company Specialties:

• GDPR, ePrivacy, LegalTech, Adtech, Usercentrics, SaaS, Compliance, CMP, Consent Management, Data Protection, Privacy, RegTech, CCPA, LGPD, DMA, Google Consent Mode, Google Certified CMP, App Privacy, Game Privacy, Multi-platform privacy compliance, Consent-led marketing, Privacy-led marketing, Cookieless, Server-side tagging, Server-side tracking, and the future of measurement

Company Website: usercentrics.com

ASSUMPTION: Usercentrics is a growing, international company with a strong focus on user privacy and consent management. This role offers the opportunity to contribute to a meaningful mission and work with a diverse, global team.

📊 Role Analysis

Career Level: Mid-level, with opportunities for growth and professional development within the Employee Experience team and the company as a whole

Reporting Structure: This role reports directly to the Head of Employee Experience and collaborates closely with various cross-functional teams, such as HR, IT, and the DEI Committee

Work Arrangement: On-site, with flexible working hours and hybrid working options available

Growth Opportunities:

• Expanding event planning and management skills through the coordination of larger-scale events and initiatives
• Developing leadership and team management skills by mentoring and training new team members
• Gaining experience in cross-functional collaboration and project management, enhancing overall organizational efficiency

ASSUMPTION: This role offers a unique opportunity to grow both personally and professionally, with the potential to take on additional responsibilities and advance within the company.

🌍 Location & Work Environment

Office Type: Modern, collaborative workspace designed to foster creativity and productivity

Office Location(s): Sendlinger Straße 7, Munich, Bavaria, Germany

Geographic Context:

• Munich is the capital of Bavaria, offering a high quality of life, vibrant cultural scene, and strong job market
• The office is located in the city center, with easy access to public transportation, shops, restaurants, and attractions
• The company encourages a work-life balance, with flexible working hours and hybrid working options

Work Schedule: Full-time, with occasional evening events to ensure the best experience for employees

ASSUMPTION: The Munich office provides a dynamic and engaging work environment, with ample opportunities for professional growth and development.

💼 Interview & Application Insights

Typical Process:

• Online application submission
• Phone or video screening with the HR team
• On-site or virtual interview with the hiring manager and team members
• Final decision and job offer

Key Assessment Areas:

• Event planning and management skills
• Office management and operational skills
• Communication and teamwork skills
• Cultural fit and alignment with company values

Application Tips:

• Tailor your resume and cover letter to highlight relevant experience and skills for this role
• Demonstrate your creativity and enthusiasm for event planning and management in your application materials
• Prepare examples of successful events you've planned or managed, and be ready to discuss how you would approach similar events at Usercentrics
• Research the company and its mission to show your understanding of and alignment with its values and goals

ATS Keywords: Event Planning, Office Management, Communication, Problem Solving, Time Management, Teamwork, Public Speaking, Organizational Skills, Emotional Intelligence, Flexibility, Reliability, Creative Thinking, Google Tools, Invoicing Tools, English Fluency, German Proficiency

ASSUMPTION: The application process at Usercentrics is designed to assess candidates' skills, experience, and cultural fit, with a focus on finding the best possible match for the role and the company.

🛠️ Tools & Technologies

• Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, etc.)
• Slack
• Asana
• Canva
• Invoicing tools (e.g., Zoho Invoice, QuickBooks, etc.)

ASSUMPTION: The ideal candidate will have experience with and proficiency in the listed tools and technologies, as well as a willingness to learn and adapt to new platforms as needed.

👔 Cultural Fit Considerations

Company Values:

• User-centric: We put users first in everything we do
• Trust: We build trust through transparency and reliability
• Innovation: We continuously challenge the status quo and strive for improvement
• Collaboration: We work together to achieve our goals
• Accountability: We take ownership of our responsibilities and deliver on our promises

Work Style:

• Dynamic and fast-paced, with a focus on growth and continuous improvement
• Collaborative and team-oriented, with a strong emphasis on communication and mutual support
• Flexible and adaptable, with a willingness to take on new challenges and responsibilities as needed

Self-Assessment Questions:

• How do you embody Usercentrics' value of being user-centric in your event planning and management approach?
• Can you provide an example of a time when you demonstrated strong emotional intelligence and empathy in a professional setting?
• How do you balance flexibility and reliability in your work, especially when faced with multiple tasks and projects?

ASSUMPTION: Usercentrics values a diverse and inclusive work environment, and seeks candidates who are committed to fostering a positive, welcoming, and supportive office culture.

⚠️ Potential Challenges

• Managing multiple tasks and projects simultaneously, requiring strong organizational and time management skills
• Adapting to a dynamic and fast-paced work environment, with evolving responsibilities and priorities
• Balancing the needs and preferences of a diverse and global team, with a focus on inclusivity and cultural sensitivity
• Ensuring the sustainability and eco-friendliness of office operations and events, in line with the company's commitment to environmental responsibility

ASSUMPTION: The ideal candidate will be proactive, adaptable, and resilient, with the ability to thrive in a fast-paced and ever-evolving work environment.

📈 Similar Roles Comparison

• This role differs from related positions in its focus on event planning and management within an office environment, rather than external event coordination or virtual event planning
• Usercentrics' industry-specific context and commitment to user privacy and consent management set this role apart from similar positions in other industries
• Career path comparison: This role offers opportunities for growth and professional development within the Employee Experience team and the company as a whole, with potential career paths including event management, office management, HR, or other related fields

ASSUMPTION: This role offers a unique opportunity to contribute to a meaningful mission and work with a diverse, global team in a dynamic and growing industry.

📝 Sample Projects

• Planning and executing a company-wide event to celebrate a significant milestone or achievement
• Developing and implementing a sustainability initiative to reduce the office's environmental impact and promote eco-friendly practices
• Managing the onboarding process for new employees, including workspace setup, inventory tracking, and cultural integration

ASSUMPTION: These sample projects demonstrate the range of responsibilities and opportunities available in this role, from event planning and management to office operations and sustainability initiatives.

❓ Key Questions to Ask During Interview

• Can you describe the company's approach to event planning and management, and how this role fits into that strategy?
• How does the Employee Experience team collaborate with other departments, such as HR and IT, to enhance the overall employee experience?
• What opportunities are there for professional growth and development within this role and the company as a whole?
• How does Usercentrics support work-life balance and employee well-being, both in and out of the office?
• What steps does the company take to foster a positive, inclusive, and sustainable office culture?

ASSUMPTION: These key questions are designed to help candidates better understand the role, the company, and the opportunities available for professional growth and development.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through this link
• Tailor your resume and cover letter to highlight relevant experience and skills for this role
• Prepare examples of successful events you've planned or managed, and be ready to discuss how you would approach similar events at Usercentrics
• Research the company and its mission to show your understanding of and alignment with its values and goals
• Follow up with the HR team one week after submission to inquire about the status of your application

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.