Marketing & Administration Coordinator
Hybrid San Francisco Full-time Mid-level Marketing (General)
Mid-level Marketing (General) role at DIALOG. San Francisco · full-time · $75,000–$85,000 base.
SalaryStated by DIALOG
$75,000 – $85,000
Base salary for this role, in USD per year, as published in the posting.
This role, from DIALOGOur estimate for the market: $128,450–$189,500
Below the market median of $150,000 for mid-level marketing (general) roles in San Francisco.
Worked out from 29 postings that stated pay, median $150,000. Last updated Jul 30, 2026.
Role brief
Growth Roles summary, based on the employer's posting.
What you'll do
- Draft, edit and proofread proposal pieces like cover letters, project write-ups and team qualifications
- Pull together proposals, qualifications packages and presentations with project teams across the firm
- Comb through RFQs and RFPs, then build compliance matrices and submission checklists
- Keep the CRM current for contacts, opportunity tracking and proposal work
- Handle studio admin, from meetings and events to supply ordering and shipping logistics
What you bring
- Three to five years in marketing, proposals, business development or communications at a professional services firm
- Sharp business writing and proofreading with real attention to detail
- Ability to juggle several concurrent pursuits and deadlines with little oversight
- Hands-on skill in Adobe InDesign plus Word, PowerPoint and Excel
Who this fits
This suits an organized writer who can balance proposal production with day-to-day studio administration and thrives under deadline pressure. Background in architecture, engineering, planning or a related design field is strongly preferred, and CRM experience such as Unanet is a plus. The role is a hybrid position based in San Francisco, paying 75,000 to 85,000 USD per year.
From the employer
Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.
We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and Canada's Greenest Employers, committed to using our design practice as a force for good in the world.
We are seeking an organized and detail-oriented Marketing & Administration Coordinator to join our team. Working closely with architects, urban designers, interior designer, and firm leadership, you will play a key role in researching, coordinating and producing proposals, qualifications packages, presentations, and other pursuit materials that showcase our expertise and vision. In addition to supporting marketing and business development efforts, you will contribute to the day-to-day administration of our studio, helping ensure a professional, organized, and collaborative environment. The ideal candidate is an exceptional writer, strong communicator, and proactive problem solver with an interest in architecture, engineering, and construction industry.
How you'll make a difference:
- Support pursuit planning, strategy development, and proposal production through research, coordination, content development, and collaboration with project teams across the firm.
- Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.
- Coordinate and produce proposals, qualifications packages, and presentation materials in collaboration with project teams across the firm.
- Maintain our customer relationship management database for contact information, opportunity tracking, and proposal production.
- Collaborate with and support marketing team members across the larger marketing team on practice-wide marketing projects and campaigns.
- Assist with industry/client/market sector research.
- Coordinate pursuit schedules, deadlines, and submission requirements.
- Review RFQs/RFPs and develop compliance matrices and submission checklists.
- Develop resumes, project sheets, references, and other proposal content.
- Support interview preparation, presentation development, and pursuit logistics.
- Maintain proposal templates, boilerplate content, and marketing collateral.
- Support meeting and event coordination.
- Assist with office supply ordering and vendor coordination.
- Coordinate shipping, deliveries, and administrative logistics.
- Assist studio leadership with general administrative support as needed.
Marketing & Proposal Support
Administration Support
Who you are:
- 3-5 years of experience in marketing, proposals, business development, or communications within a professional services environment.
- Strong business writing, editing, and proofreading skills with exceptional attention to detail.
- Highly organized with strong project management and time management abilities.
- Demonstrated ability to manage multiple concurrent pursuits and deadlines in a fast-paced, deadline-driven environment with minimal supervision.
- Strong visual communication skills and proficiency in Adobe InDesign.
- Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
- Professional and confident communicator with strong interpersonal skills.
- Experience with CRM platforms such as Unanet or similar systems is an asset.
- Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or a related professional services environment is strongly preferred.
- A self-starter, who is willing to roll up your sleeves and get stuff done!