Personal Assistant – Communications & Corporate Affairs and Sustainability & HR

📌 Core Information

🔹 Job Title: Personal Assistant – Communications & Corporate Affairs and Sustainability & HR

🔹 Company: Unilever

🔹 Location: Amsterdam, Netherlands

🔹 Job Type: On-site

🔹 Category: 📣 Marketing Communications (MarCom)

🔹 Date Posted: April 2, 2025

🔹 Experience Level: 2-5 years

🔹 Remote Status: Hybrid

📌 Essential Job Details

🚀 Job Overview

Key aspects of this role include:

• Managing diaries and schedules for Ice Cream Executives at Unilever.
• Coordinating meetings globally with internal and external stakeholders.
• Managing events, including conferences and workshops.
• Ensuring smooth communication at senior levels.

ASSUMPTION: This role focuses heavily on managing high-level executive interactions and global scheduling given the international scope of Unilever's operations.

📋 Key Responsibilities

✅ Effective diary management for executives.

✅ Arrangement of conferences, workshops, and special events.

✅ Support in preparation and follow-up for team meetings.

✅ Coordination of meetings, including logistics like room bookings and catering.

✅ Preparation of presentations and completion of monthly expenses.

✅ Management of invoices, purchase orders, and approvals through company systems.

✅ Organizing travel and accommodation arrangements, both domestic and international.

✅ Assist with administrative tasks for the Leadership Team as required.

ASSUMPTION: Extensive support duties suggesting an expectation of managing complex administrative tasks independently.

🎯 Required Qualifications

Education: Not specified

Experience: Proven experience as a Personal Assistant in a regional or global organization

Required Skills:

• Diary Management
• Event Management
• Effective communication
• Presentation Preparation
• Expense Management
• Proactive Thinking
• Flexibility and Agility

Preferred Skills:

• Experience with Microsoft Applications (Outlook, Word, Excel, PowerPoint)
• Skills in handling confidential information

ASSUMPTION: The emphasis on interpersonal skills and proactive thinking underscores a dynamic and fast-paced work environment.

💰 Compensation & Benefits

Salary Range: Not specified

Benefits:

• Attractive total remuneration package
• Company pension, bonus, and share scheme
• Training opportunities and wellbeing resources
• Flexible holiday options and paid parental leave

Working Hours: 40 hours per week with hybrid work flexibility

ASSUMPTION: Benefits suggest a focus on work-life balance and personal development.

📌 Applicant Insights

🔍 Company Context

Industry: Manufacturing, focusing on consumer goods and food

Company Size: 10,001+ employees which implies a wide array of career advancement opportunities

Founded: 1872, indicating a well-established corporation with vast industry experience

Company Description:

• Leader in purpose-led business activities, promoting big and small innovations
• Extensive global brand portfolio with market-leading products
• Strong commitment to sustainability and improving consumer life quality

Company Specialties:

• Consumer Goods
• Food and Home Care
• Sustainability and Digital Innovations

Company Website: http://www.unilever.com

ASSUMPTION: The role within an industry leader enhances career stability and growth potential.

📊 Role Analysis

Career Level: Intermediate professional with growth to senior positions

Reporting Structure: Reports to the IC Head of C&CA and Sustainability and VP HR

Work Arrangement: Hybrid, with 3 days mandatory office presence

Growth Opportunities:

• Promotion within a globally leading brand
• Exposure to international operations and networks
• Involvement in company’s strategic transformation to a standalone entity

ASSUMPTION: The hybrid model and Unilever's transformation indicate evolving and expanding career trajectories.

🌍 Location & Work Environment

Office Type: Modern corporate office setting

Office Location(s): Primary work location is Amsterdam, Netherlands

Geographic Context:

• Amsterdam as a European business hub offers dynamic work-life balance
• Culturally diverse workplace enriching professional experience

Work Schedule: Office schedule aligns with standard business hours with hybrid flexibility

ASSUMPTION: The office environment is structured to foster collaboration, innovation, and enjoyment.

💼 Interview & Application Insights

Typical Process:

• Application submission through Unilever's career portal
• Preliminary HR screening
• Technical interviews with department heads
• Final interview emphasizing cultural fit within the Ice Cream division

Key Assessment Areas:

• Diary and schedule management skills
• Event coordination efficacy
• Interpersonal and communication proficiency

Application Tips:

• Highlight experience in managing complex schedules
• Emphasize adaptability and proactive approaches in work
• Demonstrate familiarity with global communication practices

ATS Keywords: Diary Management, Event Coordination, Microsoft Office, Global Communication

ASSUMPTION: Application strategy should highlight adaptability to both virtual and in-person interaction complexities.

🛠️ Tools & Technologies

• Microsoft Outlook for scheduling
• Coupa for purchase orders and expenses
• Microsoft PowerPoint for presentation prep

ASSUMPTION: Familiarity with the above tools is critical, indicating technical proficiency is valued.

👔 Cultural Fit Considerations

Company Values:

• Sustainability-driven business approach
• Innovation and empowerment
• Diversity and inclusivity in workplace culture

Work Style:

• Flexible yet structured to meet dynamic business needs
• Collaborative and open communication channels
• Emphasis on personal initiative and responsibility

Self-Assessment Questions:

• How do you manage competing priorities in your schedule?
• Describe a time you improved a process at your workplace.
• How would you handle confidential information?

ASSUMPTION: The emphasis on personal empowerment and innovation suggests a proactive and independent working style is ideal.

⚠️ Potential Challenges

• Navigating complex international networks
• Balancing diverse cultural interactions
• Managing broad administrative responsibilities alone
• Rapid adaptation to organizational change

ASSUMPTION: Candidates need strong adaptability and interpersonal skills to handle global interaction nuances.

📈 Similar Roles Comparison

• Comparable positions may offer less global interaction
• Roles in smaller companies might have limited resource access
• Other industry roles may not require as high interaction with executives

ASSUMPTION: This role offers richer global exposure and strategic executive interaction not commonly available in similar roles.

📝 Sample Projects

• Coordinating an international leadership summit
• Overhauling the executive scheduling system
• Streamlining cross-functional team communication

ASSUMPTION: Project involvement seems to require complex multi-team coordination and international focus.

❓ Key Questions to Ask During Interview

• How does the Ice Cream division plan to operate independently?
• What recent initiatives have impacted this role?
• What opportunities does Unilever offer for professional growth?
• How are cross-departmental communications facilitated?
• What are the notable challenges in this role?

ASSUMPTION: Questions should focus on independence operations and growth opportunities within the newly emerging entity.

📌 Next Steps for Applicants

To apply for this position:

• Submit your application through Unilever's career page
• Include an updated professional resume
• Attach a cover letter expressing motivation and relevant experience
• Complete the online application questionnaire
• Be prepared for preliminary screening interviews

⚠️ This job description contains AI-assisted information. Details should be verified directly with the employer before making decisions.